Project Administrator, Electric Power Division

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

General Summary: 

The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.

Principal Accountabilities:

• Assists in all aspects of project management as requested by project managers.
• Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
• Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
• Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project.
• Serves as an internal point of contact for administrative requests.
• Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
• Assist in the preparation of monthly financial reporting for projects.
• Assist with material tracking, material deliveries, and associated documentation, as requested.
• Performs other duties and responsibilities as assigned.