Qualification Requirements
- Degree in Human Resources or Business preferred.
- A minimum of 2 years of experience in an administrative assistant position in Human Resources preferred.
- Working experience of Microsoft Word, Excel, PowerPoint and HRIS systems.
- Strong organizational and time management skills; ability to work under pressure and meet multiple deadlines.
- Strong verbal/written communication skills and interpersonal skills.
- Possesses strong presentation skills with experience presenting to small groups.
- Possesses excellent data entry skills requiring accuracy and attention detail.
- Ability to handle sensitive and confidential information.
- Understands and is committed to the hospice philosophy.
Essential Job Responsibilities
- Accurately enters information into the HRIS system, including but not limited to: certifications, competencies, checklists, insurance, licenses, etc.; runs reports to ensure licensures, auto insurance, and other compliance requirements are up to date. Notifies the employee and supervisor when there are late items.
- Assists with the administration of benefits, medical leaves, new hires and processing of terminations.
- Assists with the review of incoming applications and resumes, phone screens, interview scheduling and onboarding of new employees.
- Schedules employee performance evaluations in the HRIS system; monitors timely completion and follows-up as needed.
- Meets with new hires to complete fingerprinting, review benefits, and other onboarding requirements as directed.
- Creates new employee personnel files, name badges and other pertinent materials for new employee orientation.
- Presents assigned material to new employees during new employee orientation.
- Works with nurses to complete the process for obtaining their Michigan License.
- Completes incoming employment verifications and other requests as needed.
- Runs attendance reports as requested and assists with the preparation of attendance write-ups for supervisors.
- Assists with the coordination and scheduling of employee events, meetings, and wellness program activities.
- Ensures filing is completed weekly; manages terminated employee files as directed.
- Responds to employee questions and/or concerns in a timely manner. Researches and resolves issues and follows-up as appropriate with employee and/or supervisor.
- Ensures supervisor is aware of any issues adversely affecting employees.
- Assists with special projects and other HR initiatives as directed.
- Complies with all required annual agency competencies and attends agency meetings.
- Performs other duties as assigned.
