- National Relocation: No
- International Relocation: No
- Work Permit Sponsorship: No
We are seeking a highly organized and results-driven Assistant Administrative Manager to support the daily operations of our Dallas Distribution Center. The Assistant Administrative Manager provides administrative support to customer service and distribution center operations. This position involves continuous interaction with Hoya’s internal departments, the warehousing 3PL partner, suppliers, and vendors. The overall objective is to assist the DC General Manager, maintain daily operations, and quickly resolve any issues that may arise. Successful candidates will have import and export experience and high attention to detail in managing xls worksheets in a warehouse setting.
What You’ll Do
The Distribution Center Operations position entails daily task management, prioritization, system troubleshooting, quality control, and customer service satisfaction.
Primary Responsibilities:
Leadership & Operational Support
- Serve as the primary backup to the General Manager; lead the DC in their absence.
- Work closely with 3PL leadership to forecast labor needs, align daily workflow, and uphold productivity expectations.
- Partner with Customer Service, IT, Quality, Purchasing, and other cross-functional teams to ensure smooth daily operations.
Continuous Improvement & Performance
- Support and lead initiatives that reduce cost, improve workflow efficiency, and increase order accuracy.
- Monitor KPIs and drive corrective actions with 3PL partners and internal teams.
- Promote a culture of safety, quality, and operational excellence.
Execution & Problem Solving
- Oversee key warehouse processes, including inbound/outbound operations, inventory accuracy, cycle counts, and returns.
- Investigate issues such as mis‑ships, system discrepancies, or product quality concerns; implement corrective actions quickly.
- Lead critical DC administrative tasks such as reporting of inbound receipts, ensuring availability of warehouse supplies, coordination with building vendors, and document preparation for exports, cross-docks and factory direct shipments.
- Support special projects such as warehouse reorganization, layout improvements, and process changes.
What Makes You Successful
- 3+ years of experience in supply chain, warehousing, or DC operations (3PL experience a plus).
- Strong communication skills with the ability to collaborate across multiple teams.
- Demonstrated ability to lead through influence in a 3PL‑managed environment.
- Analytical mindset with a drive to improve processes and reduce waste.
- Comfortable managing priorities in a fast‑paced, hands-on operational environment.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
• Bachelor’s degree preferred
• 3-5 years working experience in either Supply Chain oriented or Warehouse Distribution environment
• Combination of education and experience may be accepted in lieu of Bachelor’s degree
• Experience in the Optical Industry preferred
• Familiarity with commercial invoice formats & import/export procedures
• Bilingual (English/Spanish) is a strong plus
• Strong knowledge of MS Office (Word, MS Excel and Powerpoint) is required
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to manipulate, handle, or feel; reach with hands and arms and talk and hear. The employee is occasionally required to stand; walk and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 40 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually equivalent to a call center setting. Some working hours will be in a warehouse, distribution center environment; and will include the sounds of trucks, forklifts and some sudden noises.
About Us
HOYA Group: Founded in 1941 in Tokyo, Japan, HOYA Corporation is a global technology and med-tech company and a leading supplier of innovative high-tech and medical products. HOYA’s divisions and business units research and develop products utilized in the healthcare and information technology fields. In the healthcare field, we provide medical device products such as eyeglasses, medical endoscopes, contact and intraocular lenses, orthopedic implants, surgical/therapeutic devices and medical device reprocessing and disinfection solutions. In the information technology field, we provide products such as optical lenses, photomasks and blanks used in the manufacturing process for semiconductor and LCD/OLED devices, text-to-speech, human resources and other software solutions and critical components for the mass memory and cloud storage industries. With over 150 offices and subsidiaries worldwide, HOYA currently employs a multinational workforce of 37,000 people.
HOYA Vision Care: As a global leader in optical technology, HOYA Vision Care is dedicated to providing innovative vision care solutions for every stage of a patient’s life. A steadfast partner to Eye Care Professionals around the world, it stands at the forefront of optical excellence. With a global presence, consisting of 43 laboratories and a growing team of 20,000 employees, HOYA Vision Care delivers innovative lenses and other vision care solutions to millions of people in 110 countries.
We focus on a better tomorrow, today. You can become part of our story. HOYA Vision Care is the place where you can act according to your strengths and evolve according to your aspirations. It’s a place where you can shape the way you work, guided by our CLEAR Values, and empowered by generations of expertise. You can get involved in our sustainability initiatives and choose to become a One Vision ambassador. You can give back the gift of sight to people all over the world by deciding to work with us.
We welcome people who challenge us to become better, who share our sense of purpose and who embrace growth so that our vision and mission align. We invite you to find out more, and together we can continue to provide vision for a lifetime.
