Human Resources

Document Controller

Name: HireFT
Author: HireFT

Gurgaon, IndiaOn-SiteFull-timePosted 3w ago

Job description

Support the implementation of the EFFIGO Portal, including coordination, training, and process enablement.
Resolve portal-related issues in coordination with EFFIGO support.
Train internal teams and vendors on EFFIGO processes, bill submission, PO workflows, and compliance.
Monitor bill status to ensure timely approvals and vendor payments.
Upload and maintain documents in the BIM system for all projects.
Address auditor queries related to BIM documents, purchase orders, and tendering.

Follow up with Finance for invoice posting, payment status, budget approvals, and GST issues.
Coordinate timely vendor payments as per process.
Verify supporting documents (Invoice, PO, BG, EOT approvals, delivery challans, service reports) before submission.
Check contractual labour compliance reports and follow up with consultants/vendors to resolve pending issues.
Resolve budget errors, workflow rejections, and SAP posting issues with Finance.
Maintain a detailed bill tracking sheet (submitted, processed, pending, paid).

Manage day-to-day site and office operations.
Process monthly bills for service providers and vendors.
Coordinate with vendors and contractors for services, supplies, and maintenance.
Oversee material delivery and inventory management as per SOP.
Arrange local purchases as required.
Maintain availability of stationery, pantry, and housekeeping items.
Manage office imprest with proper documentation and reconciliation.
Oversee utilities, housekeeping, security, pantry, and overall facility management.
Maintain staff attendance records and shift rosters.
Manage office cab records, usage logs, and driver attendance.
Maintain proper filing of vendor bills and tendering documents for traceability and secure storage.

Job details are sourced from the employer's original posting.

About the company

HR is a company that provides human resources services.