Accounts Payable (AP) Accounting Clerk

Accounts Payable (AP) Accounting Clerk

Employer: HR MGMT 10, LLC Department: Finance / Accounting Employment Type: Full-Time FLSA Classification: Non-Exempt Reports To: Executive Leadership Direct Reports: None

Position Summary

HR MGMT 10, LLC is an Employer of Record providing workforce support services to partnered brands operating in regulated and multi-state environments.

The Accounts Payable (AP) Accounting Clerk is responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate invoice processing, vendor payments, and reconciliations. This role plays a critical part in maintaining strong financial controls, supporting cash flow visibility, and ensuring vendor relationships are managed professionally.

This position is ideal for someone with an accounting background who is detail-oriented, experienced in QuickBooks, and comfortable handling reconciliations and high-volume AP workflows in a fast-paced environment.

Key Responsibilities

Accounts Payable (Primary Focus)

• Process high-volume vendor invoices, ensuring accuracy, proper coding, and approval routing

• Manage full-cycle AP including invoice entry, matching, approvals, and payment processing

• Prepare and execute vendor payments (ACH, wire, check) in a timely manner

• Maintain vendor records, including W-9s, payment terms, and contact information

• Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries

Reconciliations & Financial Accuracy

• Perform monthly AP reconciliations, including vendor statements and aging reports

• Assist with bank and credit card reconciliations to ensure accurate financial records

• Identify discrepancies and proactively investigate and resolve issues

• Support month-end close by ensuring AP is complete, accurate, and properly documented

Accounting Systems & Reporting

• Utilize QuickBooks (or similar accounting software) to manage AP workflows

• Maintain accurate and organized financial records and supporting documentation

• Assist in generating AP reports, aging summaries, and spend analysis as needed

• Ensure compliance with internal controls and accounting policies

Cross-Functional & Administrative Support

• Partner with internal teams to ensure timely invoice approvals and expense tracking

• Support audits by providing AP documentation and reconciliation details

• Assist with ad hoc accounting projects and process improvements

Qualifications

Required

• 1–3+ years of experience in Accounts Payable or general accounting

• Strong understanding of AP processes, invoice workflows, and reconciliations

• Experience with QuickBooks or similar accounting systems

• Proficiency in Microsoft Excel (basic formulas, data organization)

• High attention to detail and accuracy in financial data

• Ability to manage multiple priorities and meet deadlines

Preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field

• Experience in high-volume or multi-entity environments

• Familiarity with regulated industries or multi-state operations

Skills & Competencies

• Detail-oriented with strong organizational skills

• Proactive problem-solver with strong reconciliation abilities

• Strong communication skills for vendor and internal coordination

• Ability to work independently while maintaining accountability

• Process-driven with a focus on accuracy and efficiency

What Success Looks Like in This Role

• Vendor invoices are processed accurately and paid on time

• AP records and reconciliations are clean, organized, and audit-ready

• Discrepancies are identified and resolved proactively

• Strong relationships are maintained with vendors and internal stakeholders

• AP processes run efficiently with minimal errors or delays

Compensation & Benefits

Hourly Pay Range: $24 - $27.50

Eligible employees may receive access to company-sponsored benefits in accordance with HR MGMT 10, LLC plans and eligibility requirements. Overtime is paid in accordance with applicable law.

Employment Relationship & Legal Notices

Employment with HR MGMT 10, LLC is at-will and may be terminated by either party at any time, with or without cause or notice, in accordance with applicable law. This job description does not create an employment contract. HR MGMT 10, LLC complies with all applicable federal, state, and local employment laws.

Equal Employment Opportunity Statement

HR MGMT 10, LLC is an equal opportunity employer and does not discriminate based on any protected characteristic under applicable law.