Legal Assistant

Job Title: Legal Assistant
Location: Costa Mesa, CA
Job Type: Full-Time
Department: Legal
Reports To: Legal Analyst

Job Summary:

We are seeking a highly organized and detail-oriented Legal Assistant to join our legal team in Costa Mesa, CA. This full-time position will support the Legal Analyst by handling a variety of administrative and legal tasks. The ideal candidate has a strong understanding of legal processes, excellent communication skills, and the ability to thrive in a fast-paced legal environment.

As a growing company, we are expanding our legal team and looking for dedicated professionals who are eager to grow with us and contribute to building efficient, high-quality legal operations.

Key Responsibilities:

• Prepare, proofread, and format legal documents including correspondence, pleadings, contracts, subpoenas, and discovery materials

• Organize and maintain legal files, both physical and electronic, in accordance with company and legal standards

• File documents with state and federal courts and other agencies as required

• Coordinate meetings, depositions, and court appearances; manage legal calendars and deadlines

• Conduct basic legal research and summarize findings as directed by the Legal Analyst

• Handle client communications professionally, including scheduling and follow-up

• Maintain confidentiality of sensitive information at all times

• Assist with case preparation, including assembling exhibits, witness lists, and other documentation

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

• Legal Assistant or Paralegal certification is a plus

• 1–3 years of legal administrative experience preferred

• Familiarity with California legal procedures and filing systems strongly preferred

• Proficiency in Microsoft Office Suite and legal practice software (e.g., Clio, MyCase, or similar)

• Strong writing, proofreading, and verbal communication skills

• Excellent organizational skills with keen attention to detail

• Ability to prioritize and manage multiple tasks under tight deadlines

Working Conditions:

• Based in Costa Mesa, CA (on-site, with potential for hybrid work depending on performance and team needs)

• Occasional overtime may be required

Salary & Benefits:

• Competitive salary commensurate with experience

• Health, dental, and vision insurance

• Paid time off and holidays

• 401(k) retirement plan

• Training and professional development opportunities