Job Title: Paralegal
Location: Costa Mesa, CA
Job Type: Full-Time
Department: Legal
Corporate Paralegal – Job Duties & Responsibilities
Intellectual Property (IP) Management
- Assist with preparation, filing, and maintenance of trademarks, copyrights, and patents (domestic and international).
- Coordinate with outside IP counsel on filings, renewals, oppositions, office actions, and portfolio strategy.
- Maintain and update IP docketing systems and ensure timely renewals and deadlines.
- Conduct preliminary trademark clearance searches and summarize findings.
- Monitor potential IP infringements and assist with enforcement documentation.
- Maintain records of licensing agreements and IP assignments.
- Prepare and file UCC financing statements related to IP collateral, when applicable.
Contract Management & Corporate Governance- Draft, review, revise, and track a wide range of contracts, including:
- NDAs
- Vendor agreements
- Service agreements
- Licensing agreements
- Customer agreements
- Manage contract lifecycle using contract management systems.
- Ensure contracts comply with company policies and regulatory requirements.
- Maintain organized contract repositories and track key dates (renewals, terminations, milestones).
Assist with corporate governance documentation, including:- Board resolutions
- Meeting minutes
- Corporate filings
- Entity formations and registrations
Support M&A due diligence by organizing and reviewing transaction documents. Litigation Support, Discovery & Case Management- Assist attorneys with case management in litigation, arbitration, or regulatory matters.
- Coordinate document collection, review, and production for discovery.
- Manage e-discovery platforms and ensure compliance with discovery deadlines.
- Draft and respond to discovery requests (interrogatories, requests for production, subpoenas).
- Conduct legal research on case law, statutes, regulations, and procedural rules.
- Maintain litigation calendars and track court deadlines.
- Prepare exhibits, witness files, and trial binders
Legal Research & Compliance- Conduct legal research and prepare memoranda summarizing findings.
- Monitor regulatory developments affecting corporate operations.
- Assist with compliance programs, policies, and training materials.
- Support internal investigations and fact-gathering efforts.
- Maintain knowledge of relevant federal, state, and international regulations.
Risk Management & Administrative Support- Assist in risk assessments and mitigation strategies.
- Coordinate insurance claims and related documentation.
- Maintain confidentiality of sensitive corporate and legal information.
- Liaise with internal departments (Finance, HR, Operations) on legal matters.
- Manage outside counsel billing and maintain legal department budgets.
- Provide general administrative support to the Legal Department as needed.
About the Company:
We are a growing company actively managing multiple brands and intellectual property portfolios. We are seeking a detail-oriented Paralegal with experience to support our in-house legal and compliance team.
What we Offer:
- Competitive salary based on experience.
- Benefits/401k
- Opportunity to grow within a dynamic, brand-focused company.
- Supportive work environment with exposure to intellectual property and business operations.
