- Manage daily calendar, arrange calls/meetings/appointments while making sure all details are handled in a professional and organized manner.
- Manage websites, manage member’s area on Kajabi (includes uploading videos), scheduling and composing emails in Drip, and scheduling social media posts IG, FB, Twitter, etc.
- Create new tools/systems/lists to work more efficiently and/or automate with software.
- Make arrangements for travel, activities, restaurants and main attractions (US and International).
- Assist with monitoring my inbox alerting me of action items or urgent matters, prepare replies to clients, employees, vendors, and business contacts.
- Research and be the point person for service providers and vendors for personal and work projects.
- Sorting, prioritizing mail and paying invoices/bills
- Handling shopping, returns & exchanges for various items online and in-person for clothing, furniture, supplies, etc.
- Organize tasks and projects in Asana.
- Composing and scheduling marketing emails in drip, mail chimp, etc.
- Troubleshoot office equipment and track/maintain supplies
- Take and style pictures for social media and website
- Other duties as assigned.
- Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
- High level of experience with Google Apps, Asana, Wix and Squarespace.
- Knowledge of Drip or similar email marketing application.
- Ability to quickly learn new software applications.
- Capability to set up new systems, automations, and processes in order to streamline business and personal functions.
- Desire to learn and grow, refusal to make the same mistake twice.
- Ability to pro-actively anticipate and spot new tasks that you can take over.
Requirements
- Must be able to pass a criminal background & credit check
- At least two (2) years of experience directly supporting a business owner.
- Ability to handle several emails and requests per day.
- Exceptional ability to OVER-communicate progress on multiple projects.
- Caring and empathetic personality
- Highly organized and efficient.
- Trustworthy with strong personal integrity.
- Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
- Experience managing calendars and working with scheduling apps such as Calendly.
- Must be reachable during the hours of 8am-6pm Eastern and respond to messages within 2 hours.
- Top notch communication via email and phone, internally and with customers.
- Proven ability to prioritize tasks.
- Perfectionist, super attention to detail, paranoid enough to catch mistakes before they become an issue.
- Must be a self-starter who is extremely motivated and able to work independently with minimal oversight.
- Must be comfortable developing and working relationship and having limited amount of face-time.
I am a demanding boss, and this will be a challenging role. But if you are excited about supporting a seasoned entrepreneur with growing businesses, this job will be very rewarding and lucrative for you. I have been in business for 15 years my companies are procurevis.com, thecrimsonlabel.com and shanellsdavis.com.
