Facilities Intern
Job summary
We are seeking a motivated and detail-oriented Facilities Intern to support the Facilities Manager in ensuring the maintenance, compliance, and smooth operation of the School's facilities. This role offers an excellent opportunity to gain practical experience and develop knowledge across a broad range of facilities management activities, including maintenance coordination, contractor management, health and safety, sustainability initiatives, space planning, and general operational support.
Working under the guidance of the Facilities Manager, the Facilities Intern will support with internal departments, external contractors, and service providers to help maintain a safe, efficient, and welcoming environment for students, staff, and visitors. The internship is ideal for someone looking to build experience and explore a future career in Facilities Management, Operations, Property Management, or a related field.
Key purpose of the role
- Assist the Facilities Manager with the day-to-day administration and operation of the School's facilities.
- Support the coordination of maintenance requests, planned works, and contractor visits.
- Help maintain facilities records, compliance documentation, and operational databases.
- Assist with routine health and safety checks, inspections, and reporting activities.
- Support the monitoring of service contracts and supplier performance.
- Help track facilities-related tasks and ensure actions are followed up in a timely manner.
- Assist in gathering information and preparing reports, presentations, and communications for staff and stakeholders.
- Support sustainability and environmental initiatives across the School.
- Assist with space planning activities, office moves, and facilities projects as required.
- Respond to routine facilities queries and escalate issues where appropriate.
- Accompany and support the Facilities Manager in liaising with building management, contractors, and service providers, gaining exposure to facilities management processes and stakeholder relationships.
- Provide general administrative support to the Facilities team and contribute to continuous improvement initiatives.
Education and desirable skills
Essential
- Educated to A-Level standard (or equivalent), or currently studying towards a further education qualification..
- Good organisational skills and ability to manage tasks effectively.
- Strong attention to detail.
- Good written and verbal communication skills.
- Ability to work both independently and as part of a team.
- Positive, professional, and customer-focused approach.
- Willingness to learn and develop new skills.
- Reliable, proactive, and eager to contribute in a professional environment.
Desirable
- Currently studying towards, or recently completed, a qualification in Facilities Management, Business Administration, Property Management, Engineering, Health & Safety, or a related field.
- Previous experience in an administrative, customer service, hospitality, retail, volunteering, or other support role.
- Interest in Facilities Management, Operations, Property Management, or Workplace Services.
- Interest in sustainability and environmental initiatives.
- Confidence using Microsoft Excel and other Microsoft Office applications.
- Experience supporting projects, events, or team activities through work, studies, or extracurricular activities.
- Good working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
