Administrative Assistant - Transplant-Intestine

Details: This position is full-time, Monday through Friday. The standard hours are 7:00am until 3:30pm or 8:00am until 4:30pm.

Location: IU Health University Hospital

Department: Transplant - Intestine

Position Summary:

This position provides comprehensive administrative support by managing referral intake, coordinating records collection and tracking, and maintaining accurate data entry systems. Responsibilities include scheduling appointments, managing calendars, coordinating meetings and committee logistics, and ensuring effective communication through patient correspondence and mailings.

The role also oversees shared mailbox management, document preparation, filing, and general operational support for providers, coordinators, and leadership. Success in this position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting efficient day-to-day operations.

Position Requirements:

• High School Diploma/GED required.
•Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

About Us

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.