Employment Type: Permanent
Contract Duration:
Why you will love working here
At IATA, we represent over 350 airlines worldwide, striving to make aviation safer, smarter, more sustainable, and inclusive.
• Our Values are not just words on a page - they are the energy behind everything we do: ONE IATA - We collaborate across teams, TRUSTED - We do the right thing, INNOVATIVE - We make tomorrow better, INCLUSIVE - We embrace diverse perspectives.
• With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
• Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
• We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
• We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!
About the team you are joining
We are looking for a high-Caliber Administration Manager to lead the RVP Office. Serving as a core collaborative role, this position oversees end-to-end complex administrative operations, ensures the regulatory compliance in corporate registration and filing, and manages local stakeholder engagement. The incumbent will provide direct professional support to the Regional Vice President, while maintaining robust relationships with local partners and stakeholders in the regional dynamic and fast-growing aviation market.
What your day would be like
Support Stakeholder Engagement
- Act as the core administrative coordinator and key liaison to the Regional Vice President, orchestrating the communications and engagements with member airlines, industry partners and core regulatory authorities.
- Develop thorough briefing materials, meeting agendas and maintain local stakeholder connections to back the RVP’s strategic priorities, including industry digital transformation and regional operational planning.
- Align cross-functional internal teams to unify external communication standards and guarantee consistent delivery of agreed business outputs.
NGO Compliance & Regulatory Affairs
- Act as the primary liaison with the competent regulators for the purpose of corporate registration and filing, such as Civil Aviation Authorities (CAAs) and the Overseas NGO Administration Office.
- Prevent severe legal consequences of non-compliance, manage the submission of the Next Year's Annual Activity Plan for approval, and ensure any activity changes (time, place, or partner) receive prior approval.
- Submit monthly and annual reports requested to the competent authorities/offices in due course.
- Responsible for other ad-hoc NGO related matters.
Corporate Secretarial & General Administration
- Lead the general administration of the company office, ensuring seamless daily operations and cross-departmental coordination.
- Oversee the proactive annual renewals of non-tax business registrations for IATA Beijing Representative Office and its subsidiaries in the region, and all country offices under North Asia.
- Coordinate ad-hoc registration changes (such as PoA updates, General Manager changes, and board member changes) with local authorities.
- Liaise and coordinate with the Corporate Secretary in Geneva (GVA) and local Country Managers to support regional registration and filing work.
Local Relationships
- Support local government priorities by maintaining strong, collaborative relationships and regularly sharing relevant aviation industry information.
- Actively pursue and manage the appropriate government support, alongside identifying and securing any other potential government incentive support.
We would love to hear from you if
- Solid background in corporate administration, government relations or executive office management; prior experience in multinational enterprises, international non-governmental organizations or the aviation industry is highly preferred.
- In-depth knowledge of China’s regulatory rules and compliance workflows governing NGOs.
- Exceptionally thorough and detail-oriented; able to manage rigid regulatory timelines and deliver output under high-pressure work scenarios.
- Outstanding bilingual proficiency in written and spoken Mandarin and English for all professional communications.
Travel Required: Y
Learn more about IATA’s role in the industry, our benefits, and the team at iata/careers/. We are looking forward to hearing from you!
