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    International Data Corporation

    Market Research

    Events Project Specialist - Contractor

    Ciudad de Mexico, MexicoHybridContractPosted 2w ago
    All International Data Corporation jobs

    Job description

    Overview

    About the Role & Team

    We are looking for a proactive individual to help drive registration and engagement for IDC's conferences and events across LATAM region. The Events Project Specialist role provides essential operational and administrative support to the LATAM Event Project Managers and Sr. Director, focusing on event logistics, documentation, and finance-related tasks. This role focuses on: -Operational admin for LATAM events. -Project management support -Follow-up with sponsors and event delivery-Willingness to travel-Logistics & vendor coordination support-Compliance with supplier financial approval processesThis position ensures that Project Managers and leadership can focus on strategy, quality, and higher-value work for the client, while maintaining accuracy, organization, and efficiency in all events.

    What You’ll Do

    . Event Logistics Support

    • Research and book restaurants, venues, and meeting spaces for dinners and summits
    • Coordinate travel arrangements, catering orders, shipping, and AV vendor communications
    • Assist with preparation of event materials (run of show, decks, briefing documents)
    • Support PMs with attendee list updates and Cvent event record maintenance
  1. Financial & Administrative Support
    • Collect, organize, and reconcile vendor invoices
    • Track budget items, receipts, and expenses for PMs and Sr. Director
    • Maintain financial logs and support P&L data entry
    • Prepare finance documentation for leadership review
    • Track outstanding payments and coordinate with finance
  2. Internal Scheduling & Team Coordination
    • Assist with meeting scheduling for PMs and Sr. Director (non–sales-related)
    • Create agendas, take notes, and distribute action items after internal meetings
    • Maintain team documentation in Teams/SharePoint
  3. Tools & Systems Administration
    • Maintain project tasks and deadlines in Monday.com
    • Create internal documents and trackers in Excel, Word, and PowerPoint
    • Support Cvent with basic updates and data entry
    • Assist with Zoom meeting logistics for virtual events (non-hosting role)

    What You Bring

    Requirements

    • Fluent English (written and spoken)
    • Hybrid work model -with availability for office attendance three times per week and events.
    • Excellent organization, accuracy, and follow-through
    • Strong proficiency in MS Office Suite, especially Excel and PowerPoint
    • Experience with Monday.com or similar tools
    • Comfortable working with contracts, invoices, and documentation
    • Familiarity with Cvent and Zoom preferred
    • Self-starter with proactive communication

    Why This Role Stands Out At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

    Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

    Equal Opportunity Employer

    IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.

    #LI-JR1#LI-Remote#LI-Hybrid#LI-Onsite

    Job details are sourced from the employer's original posting.

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    About the company

    International Data Corporation

    International Data Corporation (IDC) is the premier global provider of market intelligence, advisory services, and events for the information technology, telecommunications and consumer technology markets. IDC helps IT professionals, business executives, and the investment community make fact-based decisions on technology purchases and business strategy. More than 1,100 IDC analysts provide global, regional, and local expertise on technology and industry opportunities and trends in over 110 countries worldwide. For 50 years, IDC has provided strategic insights to help our clients achieve their key business objectives. IDC is a subsidiary of IDG, the world's leading technology media, research, and events company. IDC is an Equal Opportunity Employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, handicap, race, color, religion, gender, gender identity and expression, ancestry, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or other categories protected by law.

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