Job Purpose
Reporting to the Coordinator Finance & Administration, this position provides Finance and Administration services within the Office, ensuring service delivery with integrity and accountability, maintaining zero tolerance for fraud and corruption.
Finance & Accounting
- Ensure compliance with financial procedures, internal controls, and IFRC transaction requirements; record accounting operations in Microsoft Dynamics and manage monthly closures.
- Provide financial and administrative support to project teams and National Societies (Senegal, Mauritania, Gambia, Cape Verde); monitor project and partner financial reports with verification of supporting documentation and budget compliance.
- Prepare financial reports, balance sheet analyses, and variance justifications; manage bank reconciliations, advance tracking, receivables, and payables.
- Consolidate cash flow forecasts and prepare fund requests to ensure operational liquidity; monitor exchange rate risks and payment controls.
Financial Advisory & Control
- Contribute to quarterly budget development and monitor financial performance; identify risks, advise management on anomalies, and support audit recommendation implementation.
- Train partners on IFRC financial procedures and tools; maintain data confidentiality and financial controls.
Administration
- Manage office administrative procedures, professional travel arrangements (visas, tickets, accommodation), and event organisation; oversee contracts, agreements, and confidential documentation.
- Supervise facility maintenance, security, office supplies, vendor performance, and e-contracting processes; maintain efficient filing systems for information accessibility.
Education
- Master's degree (5 years of university education) in Finance, Audit, Human Resources, or a related field.
- Knowledge of accounting and financial management software.
Experience
- Minimum 5 years of experience in finance, accounting, and HR management within an organization, company, or audit firm.
- Minimum 5 years of international work experience (outside the country of origin).
- Experience using accounting, financial reporting, and HR software.
- Good knowledge of International Accounting Standards (IAS/IFRS) and Senegalese Labour Law.
- Experience handling confidential information and employee relations matters.
- Previous experience in a humanitarian environment is an asset.
- Strong practical knowledge of computer applications, including Windows, Excel, Word, accounting software, email, and Internet tools.
Skills
- Proven expertise in bookkeeping, accounting, payroll administration, accounts payable management, budgeting, and financial forecasting.
- Strong communication and interpersonal skills, with the ability to engage effectively with employees and external stakeholders at all levels.
- Advanced proficiency in Microsoft Office Suite.
- Ability to work effectively under pressure and meet tight deadlines.
- Flexible and adaptable in a dynamic work environment.
- Willingness and ability to travel when required.
- Knowledge of systems analysis and development.
- Experience in training, mentoring, and staff development.
Languages
- Fluent written and spoken French.
- Fluent written and spoken English.
- Duration: TBD
Start date: asap
