POSITION DESCRIPTION
The Event Manager – External Meetings coordinates the operation of pharmaceutical Advisory Boards, Investigator Meetings, Speaker Trainings and Congress engagements for specific Life Sciences clients, and serves as a leader for the internal team. The Event Manager ensures all established quality control measures, deliverables, expectations and business practices are met across all applicable business units.
POSITION REQUIREMENTS
- Bachelor’s degree in Business, Liberal Arts, Public Relations, or Communications, or Event Management preferred
- Three years experience in the group travel industry in a position of similar accountabilities and responsibilities, or a minimum of two-years experience in ITA Group’s Event Management division
- Experience with Life Sciences event planning directly planning events for HCPs, KOLs, US and International attendees
- Experience in managing attendees from multiple countries with varying country guidelines
- Experience with planning global meetings
- Strong organizational skills and the ability to manage details.
- Ability to handle numerous projects, prioritize workload and delegate responsibility.
- Experience in effective communication and relationship building skills, business writing and client presentations. Ability to interact with all levels of client management.
- Proficiency with Microsoft® PowerPoint, Microsoft® Word and Microsoft® Excel. Experience with Teams and Zoom preferred. Experience with Project Management Software, Visio and CRM system knowledge a plus, but not required.
- Knowledge of financial and accounting principles with experience in preparing and assessing financial budgets and profitability.
- Experience in negotiations in a business environment.
- Excellent human relations skills with the ability to be flexible and sensitive to people's needs.
- Ability to think and act in a proactive manner. Capable of seeing the big picture while understanding how each element contributes to the greater whole. Must be competent to project how a change or delay in one area will impact the overall project. Willingness to try new ideas and challenge status quo.
- Experience in working with cross-functional teams. Excellent interpersonal skills with the ability to take and give direction within a matrix organizational structure and team environment.
- Ability to generate enthusiasm and dedication to support team members in order to achieve client business objectives.
- Ability to display a sense of urgency, ownership and accountability.
- Ability to listen, understand and respond to external and internal customers’ needs in a timely manner; customer service experience in a service-related industry preferred.
- Ability to work the time necessary to complete projects and/or meet deadlines.
