SALARY RANGE
$31.50/Per Hour - $33.00/Per Hour
GENERAL DESCRIPTION
The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool. This position provides support to the Director and Assistant Director, and interacts with children and families, staff members, independent contractors, and vendors.
RESPONSIBILITIES
- Manage all administrative needs of the Preschool, including tasks and interactions related to school management, teaching staff, and parent community.
- Responsible for database management, updates, reporting, and other information-based duties.
- Manage preschool admissions and enrollment processes, including tours, open house events, backend database management, and reporting
- Handle a variety of administrative responsibilities for the preschool, including:
- Keeping systems up-to-date for all administrative procedures
- Handling routine aspects of daily operations
- Handling financial tasks such as credit card reconciliations and managing receipts
- Maintain pantry, stocking/storage and all related food orders
- Maintain logs and processes for daily attendance
- Providing customer service in a warm and welcoming way
- Generate and distribute Early Care lists
- Generate and distribute Sports, Dance, Ceramics and Enrichment lists
Manage the intake of kindergarten recommendation forms, meet application submission deadlines, track acceptance updates, and other related duties.
Work with Assistant Director to coordinate staff payroll data and ensure accuracy of timesheets.
Set up all preschool family households with biometric access and update as needed.
Project-manage the roll out of new interactive school engagement app.
Manage summer session group lists, access codes, placards etc.
Other duties as assigned.
REQUIREMENTS
- 1 – 3 years’ relevant administrative/office experience
- Excellent computer skills; including Excel and web-page production
- Experience in a Salesforce or similar environment required; training on organization-specific system processes to be provided
- Excellent customer service, communication and writing skills
- Commitment to confidentiality and discretion
- Excellent organization, multi-tasking and time management skills
- Ability to create and maintain deadlines
- Previous work in an early childhood or school environment preferred
WORKING CONDITIONS
Work is conducted on-site in a school setting, with regular contact with staff, children, and families.
PHYSICAL REQUIREMENTS
Position requires seated or standing use of a computer throughout the day. Some light lifting and carrying.
STATUS
Benefited, non-exempt, collective bargaining position
HOURS
40 hours/week; full-year employment
SCHEDULE
Monday – Friday, 8:00 am – 4:30 pm
FOR MORE INFORMATION: To learn more about working at the JCCSF, including staff culture, hiring practices and policies, and benefits, visit our Careers page:
https://www.jccsf.org/about/careers/ 