DATA OFFICER

2. Key Responsibilities

Data Collection & Entry

• Collect operational data from field teams, weighbridges, GPS/telematics systems, and other data sources on a daily basis

• Enter all data accurately and promptly into the organisation’s data management systems (spreadsheets, databases, fleet management software, or operational management platforms)

• Ensure data collection tools (forms, mobile applications, GPS logs) are properly used by field staff; train and support field teams on data capture procedures

• Verify data at the point of entry and resolve discrepancies with field supervisors before submission

Data Validation & Quality Assurance

• Conduct regular data quality checks to identify errors, duplicates, gaps, and inconsistencies in operational datasets

• Implement data cleaning and correction procedures; maintain a data validation log

• Ensure all datasets are complete, accurate, and reconciled against source documents before reporting

• Report data quality issues to the Operations Manager and recommend corrective measures

Reporting & Analysis

• Compile daily, weekly, and monthly operational performance reports covering waste collection volumes, disposal tonnages, fleet utilisation, route coverage, and service delivery KPIs

• Prepare data summaries, dashboards, and visualisations to communicate performance trends clearly to management

• Generate ad hoc reports and data extracts as requested by the Operations Manager, Finance team, and Country MD

• Analyse operational data to identify trends, performance gaps, and opportunities for improvement; present findings with recommendations

Fleet & Route Data Management

• Maintain and analyse GPS/telematics data for the Zoomlion Kenya fleet; produce daily fleet utilisation and route compliance reports

• Track and report on key fleet performance metrics including vehicle utilisation rates, route completion rates, fuel consumption, and idle time

• Support the Workshop and Operations teams with data-driven insights on fleet performance and maintenance scheduling

Environmental & Regulatory Data

• Compile and format environmental monitoring data for submission to NEMA and county regulatory authorities in line with permit requirements

• Maintain accurate records of landfill intake, leachate volumes, gas monitoring readings, and other environmental data points

• Support the preparation of regulatory compliance reports and client reporting with accurate, verified data

Systems & Database Management

• Maintain and update operational databases and data management tools; ensure data systems are organised, backed up, and accessible to authorised users

• Support the implementation or upgrade of data management systems and platforms

• Ensure data security and confidentiality in line with company policy and the Kenya Data Protection Act 2019

Capacity Building

• Train field staff and operational teams on data collection tools, procedures, and standards

• Develop user guides and data collection SOPs for operational teams

• Any other duties as assigned by the Operations Manager
  Qualifications

• Bachelor’s degree or Diploma in Statistics, Information Technology, Computer Science, Data Management, Business Administration, or a related field

• Certification in data analysis, GIS, or database management is an advantage

• Experience

• Minimum of 2–4 years of experience in a data management, data entry, or operational reporting role

• Experience working with GPS/telematics platforms or fleet management systems is an advantage

• Experience in waste management, transport, logistics, or environmental services is preferred

• Familiarity with mobile data collection tools (KoBoToolbox, ODK, or similar) is an advantage

• Technical Skills

• Advanced MS Excel skills (pivot tables, VLOOKUP, data validation, charts)

• Experience with data management software, databases, or operational management platforms

• Ability to produce clear, professional reports and dashboards (Power BI, Tableau, or Excel-based)

• Familiarity with GPS/telematics data interpretation

• Knowledge of the Kenya Data Protection Act 2019 and data governance principles

• Core Competencies

• High accuracy and strong attention to detail in data entry and validation

• Analytical mindset with the ability to identify patterns and anomalies in datasets

• Organised and systematic in managing large volumes of operational data

• Strong communication skills — able to present data clearly to non-technical audiences

• Proactive and self-motivated with the ability to work independently

• Collaborative team player who supports operations, finance, and management effectively