Project Assistant

Project Assistant (Long Beach, LA, Azusa, Downey)

Position Requirement: Experience in construction, preferably public works with emphasis on support to project management team. Seeking a detailed and organized professional with previous construction office experience. Will report directly to Project Manager with secondary reporting requirement to the Business Manager.
Responsibilities:
▪ Manage project office facilities including but not limited to the oversee of all items listed below performed by Project Office Assistant(s).
▪ Manage Project Office Assistant(s).
▪ Manage and coordinate accounting systems(s) in order to produce accurate complete Job Cost Reporting.
▪ Cost Analysis, ensure low cost purchase and budget review
▪ Processing, coordination and management of Accounts Payable for and Subcontract Progress Payments for project.
▪ Processing, coordination and management of Payroll and LDR for project.
▪ Responsible for delegation and support of actual Document Control in Paperless Environment.
▪ Participate in all faucets of accounting and project management systems through Viewpoint Software.
▪ Participate in all faucets of paperless environment.
▪ Prepare, analyze, and transmit certified payroll and any "additional" reporting requirements per project and contract specifications.
▪ Responsible for management of project insurance requirements with subcontractors and vendors
▪ Co-ordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project.
▪ Manage, maintain telephone systems and video conferencing, update telephone lists for project office. Provide reception when necessary.
▪ Coordinate Verizon, Nextel cell/radio use for project
▪ Coordinate Wright Express Fuel and Maintenance cards for project.
▪ Reconcile vendor accounts as needed.
▪ Manage maintenance contracts for equipment, services and provide support as needed.
▪ Monitor, deal and negotiate for best rates with any suppliers for office equipment, supplies, items or services as directly by Project Manager by using (3) quote system.
▪ Stock and inventory control for office related equipment and products.
▪ Coordinate, manage and plan meetings when necessary for project.
▪ Participate in project's efforts in mobilization and demobilization of project site as directed.
▪ Manage a regular schedule for electronic data back-up and off-site storage.
▪ Maintain project "craft" wage binder and union agreements.
▪ Estimating assistance.
▪ Applicable miscellaneous duties as required.
Requirements:
- Active Team Player with positive attitude.
- Excellent communication skills with solid written skills.
- High level of computer proficiency.
- Excellent time management, problem solving and organizational skills
- Polished interpersonal skills, high energy and flexibility.
- Ability to make independent decisions and judgments regarding work priorities.
- Capable of working independently in a fast paced environment.
- Ability to juggle multiple tasks.
- Quick and competent learner.
- Highly motivated.

All your information will be kept confidential according to EEO guidelines.