We are seeking a highly organized, detail‑oriented Office Manager to support daily operations across HR, accounting, procurement, and general services. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast‑paced environment. The Office Manager will serve as a central point of coordination for employees, vendors, and leadership, ensuring smooth operations and consistent follow‑through.
KEY RESPONSIBILITIES
Office Management & General Services
- Serve as the primary point of contact for day‑to‑day office needs.
- Maintain office organization, cleanliness, and supply levels.
- Coordinate facility needs, including repairs, maintenance, and vendor visits.
- Manage incoming mail, packages, and shipments.
- Support leadership with scheduling, meeting preparation, and administrative tasks.
- Maintain digital and physical filing systems for easy retrieval and compliance.
HR Support
- Assist with new‑hire onboarding, including preparing welcome materials, collecting documentation, and coordinating first‑day logistics.
- Maintain employee records and ensure confidentiality of sensitive information.
- Support timekeeping, attendance tracking, and PTO record maintenance.
- Help coordinate training sessions, safety meetings, and employee communications.
- Assist with recruitment logistics (posting jobs, scheduling interviews, communicating with candidates).
- Support HR compliance tasks such as policy distribution, documentation tracking, and audit preparation.
Accounting & Finance Support
- Process vendor invoices and route for approval.
- Assist with expense tracking and reconciliation.
- Support basic bookkeeping tasks such as data entry, coding expenses, and maintaining financial records.
- Prepare documentation for monthly close and audits.
- Coordinate with external accountants or internal finance teams as needed.
Procurement & Vendor Management
- Source and order office supplies, equipment, and materials.
- Maintain vendor relationships and negotiate pricing when appropriate.
- Track purchase orders, deliveries, and inventory levels.
- Assist with procurement documentation and ensure accurate record‑keeping.
- Support cost‑comparison and vendor evaluation projects.
- 2+ years of experience in office management, HR support, accounting support, or procurement.
- Strong organizational and multitasking skills.
- High attention to detail and accuracy.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and basic accounting systems.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Comfortable working independently and prioritizing tasks in a dynamic environment.
All your information will be kept confidential according to EEO guidelines.
