Senior Coordinator, Executive Talent Acquisition

Primary Responsibilities

The Talent Acquisition Coordinator will support recruitment operations in areas such as candidate communication, interview scheduling, process documentation, report generation, and/or onboarding activities. The primary focus of the role will be to manage onsite interviews for senior level roles throughout the organization which includes executive calendar management, candidate travel, generating guides, note taking, etc. This role is based on the ability to build relationships, collaborate, understand priorities, to be flexible yet grounded, operate with the highest level of confidentiality, and maintain professionalism. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE’s Mission, Vision, and Values.

Essential Functions

DUTIES, TASKS AND RESPONSIBILITIES:

Interview Support:

• Confidential and Executive level interviews including taking notes during debriefs, escorting candidates, creating interview packets, coordinating assessments, interview scheduling and conference room booking, and coordinating travel.
• Assist with onsite interviews for exempt positions.

Candidate Correspondence:

• Assist with interview scheduling activity for recruiters.
• Schedule disposition emails through the applicant tracking system.
• Support with intern/new grad program communication.

Recruiting Events:

• Assist the organization with updating recruitment collateral.
• Assist with event registration.
• Prepare and process invoice payments.
• Order recruitment materials.

Other Duties:

• Monitor job postings for completeness, formatting, and inclusive language.
• Maintain safeguards for confidential information (company, candidate, employee)
• Provide recommendations on process, candidate experience, and onboarding.
• Other duties and projects as assigned.

SKILLS, KNOWLEDGE AND ABILITIES:

• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Ability to communicate effectively, both orally and in writing.
• Ability to listen clearly to others and check for understanding.
• Articulate messages in a way that is broadly understandable.
• Excellent interpersonal skills.
• Demonstrated proficiency in attention to accuracy and detail.
• Ability to take on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.
• Ability to work productively and effectively as part of a team.
• Maintains confidentiality, takes initiative, and works well independently while using discretion.
• Basic knowledge of General Human Resources or Talent Acquisition discipline preferred.

Minimum Requirements, Qualifications, Additional Skills, Aptitude

EDUCATION AND EXPERIENCE:

• High school diploma or GED required.
• Minimum of 3-5 years of administrative support experience required.
• Experience working with senior level executives within and outside the company preferred.
• Experience with HR systems (applicant tracking system, HRIS) preferred.

PHYSICAL REQUIREMENTS:

• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.

Requisition ID2024-22999 Equal Employer Opportunity StatementKeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.

All your information will be kept confidential according to EEO guidelines.