Responsibilities:
- Review all invoices for appropriate documentation, coding distribution and approval prior to payment
- Batching, coding and entering invoices
- Sort and distribute incoming mail
- Process 3 way P.O. matching of invoices
- Application of Draft and ACH payments against open vouchers
- Process check requests and expense reports adhering to standard invoice nomenclature
- Audit receipts and process weekly p-card payments
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- 1099 maintenance
- Respond to all vendor inquiries
- Printing, stuffing and mailing of weekly check disbursements
- Reconcile vendor statements, research and correct discrepancies
- Assist in month end closing
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Assist with other projects as needed
Skills/Competencies/Abilities Required:
- 2 + years of Accounts Payable experience
- High School Diploma required, college courses in accounting preferred
- Must have strong work ethic
- Must be well organized and a self starter
- Must be able to follow standard filing procedures
- Detail oriented, professional attitude, reliable
- Proficient in Excel and Word, 10-key by touch, Great Plains experience a plus
- Ability to type 60-65 WPM
- Possess strong organizational and time management skills
- Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi -tasking skills
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Ability to communicate effectively both written and verbally
- Ability to interact with employees and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
- Ability to perform basic mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
