ROLE OVERVIEW
PURPOSE OF JOB
We are hiring for a permanent Senior AML/KYC Administrator to reinforce our dynamic and growing team in the Fund Services business. You will be dealing with Anti-Money Laundering and Counter Financing Terrorism matters and will be responsible for maintaining up to date, complete and well-organized client records in the database and hard copy files. If weaknesses are identified in the existing records, you will be responsible for taking action to ensure a satisfactory level of compliance is obtained.
MAIN RESPONSIBILITIES AND DUTIES
- Perform ongoing due diligence, AML/KYC, KYT and KYA reviews for onboarding, periodic review and remediation cases in accordance with internal policies, Luxembourg regulatory requirements and client service standards.
- Analyse ownership and control structures, structure charts and client fund structures, including real estate, private equity and other alternative fund structures, to identify AML/CFT risks and determine applicable due diligence requirements.
- Conduct AML gap analyses to identify outstanding documentation, remediation actions, compliance deficiencies and weaknesses in client records.
- Prepare Risk Assessment Matrices (RAMs), Tax Assessment Matrices (TAMs) and associated due diligence assessments, ensuring accurate risk classification, rationale and supporting documentation.
- Assess and document risk factors including adverse media, sanctions, politically exposed persons (PEPs), tax considerations and other relevant AML/CFT indicators.
- Coordinate the collection of due diligence documentation through written correspondence, meetings and telephone discussions with clients, intermediaries and internal stakeholders.
- Act as a first line point of contact for clients and internal stakeholders regarding AML, KYC, KYT and KYA requirements, responding to requests and providing clear, timely guidance to support quality service delivery.
- Manage periodic review and remediation processes, taking ownership of assigned tasks and ensuring milestones, deadlines and deliverables are met.
- Set up, review and maintain client profiles, AML/KYC files and due diligence records within ViewPoint and other internal systems, ensuring documentation is uploaded, tracked, retained and kept accurate and up to date.
- File and record legal and due diligence documentation as required by CSSF, Luxembourg law and internal procedures.
- Escalate complex, high-risk or incomplete cases to management and Compliance in line with internal escalation procedures.
- Participate in periodic audits, compliance reviews and risk sample checks, supporting follow-up actions where required.
- Ensure effective understanding of AML/KYC processes and strict adherence to applicable policies, procedures and controls.
- Support the Assistant Manager in monitoring deliverables, prioritising workload and ensuring the timely completion of ongoing due diligence activities.
- Help and support to junior team members and develop strong working relationships across internal departments.
ESSENTIAL REQUIREMENTS
- At least three years’ relevant experience in AML/KYC, transfer agency, fund administration or a comparable regulated financial-services environment, including supervisory or quality-control responsibilities.
- Degree or equivalent professional qualification, preferably in law, compliance, finance, business administration or a related discipline.
- A recognised AML/KYC qualification, such as ACAMS or ICA, is desirable.
- Sound working knowledge of Luxembourg AML/CFT and counter-proliferation financing principles, financial sanctions, PEP and adverse-media screening, beneficial ownership, source of funds and source of wealth, and the risk-based approach.
- Practical experience with client onboarding, periodic and trigger-event reviews, remediation and registration of client entities and related parties in a core transfer agency system.
- Understanding of investment fund structures and entity types, including individuals, corporates, partnerships, trusts, foundations, regulated financial institutions, pension arrangements and investment funds.
- Understanding of outsourced operating models, service levels, oversight, audit and access rights, incident escalation, confidentiality, data protection, information security, business continuity and exit planning.
- Excellent written and spoken English, with the ability to produce concise, evidence-based case summaries and escalation reports.
- High proficiency in Microsoft Office and the ability to learn specialist AML and transfer agency applications.
- Strong judgement, integrity, attention to detail and the confidence to stop and escalate work where requirements, evidence or approvals are unclear.
- Ability to manage high volumes and competing deadlines without compromising quality, confidentiality or control standards.
OUR COMMITMENT TO INCLUSION & WELLBEING
JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.
