Job Description:
We're looking for a highly organized, data-savvy Executive Assistant to support leadership and serve as a key operational resource across the business. This role combines executive support with deep involvement in our systems. You'll help manage order flow, maintain and administer our ERP, coordinate complex data across platforms, and produce the reporting leadership relies on to make decisions.
This role suits someone who is as comfortable in a database as in a leadership meeting. You should enjoy untangling complicated information, keeping systems clean and accurate, and turning data into clear, actionable insight.
Reporting & Analysis
- Build, maintain, and distribute recurring reports covering sales, orders, inventory, fulfillment, and operational performance
- Prepare dashboards and executive summaries that highlight trends, risks, and opportunities
- Pull ad hoc data and analysis in response to leadership requests
- Ensure the accuracy and consistency of reporting across departments and systems
- Develop new reports and KPIs as business needs evolve
Order Management
- Process and track sales orders with precision and attention to detail
- Manage order and item status and ensure timely fulfillment
- Coordinate with sales team and internal departments to resolve order-related issues
- Maintain accurate and up-to-date order records in P21
Item Allocation
- Oversee product allocation across orders and sales reps
- Monitor inventory levels and develop strategic allocation strategies
- Work closely with inventory management to optimize stock distribution
- Create allocation reports to support strategic decision-making
- Communicate through the full set of stakeholders for all operations regarding allocations
Item Research and Sales Order Configuration
- Conduct detailed product research to support sales team inquiries
- Ensure pricing and order configuration stays accurate and up to date
Special Operations Projects
- Participate in and lead cross-functional operational improvement initiatives
- Develop process enhancement recommendations
- Support strategic company projects
- Assist in creating operational efficiency reports and presentations
