Proposal Coordinator / Technical Writer
Job Overview
The Proposal Coordinator/Technical Writer works as part of the Business Development team and must have a complete understanding of the proposal process. This role assists in creating and developing quotations, proposals, and presentations in response to Requests for Proposals (RFPs), and translates complex technical and programmatic information into clear, persuasive, client-ready narrative. The position requires the ability to interact with all levels of staff, including senior management. We are looking for a candidate who can organize and work with the Director of Growth and Capture Managers to develop strong content and messaging for outgoing proposals. The Proposal Coordinator reports to the Director of Growth.
Responsibilities
- Reviews RFP documents to ensure client requirements are clearly understood
- Prepares compliance matrices/outlines and communicates with staff regarding RFP details, schedules, and action items
- Acts as the central point of contact on assigned proposals for scheduling and coordination
- Supports leading proposal kick-off and color team review meetings
- Analyzes requirements to ensure proposals are fully compliant
- Coordinates and maintains team documentation efforts for RFP responses, including version control and filing of client documents, proposals, quotes, data calls, and final submissions
- Writes, edits, and rewrites proposal content — including technical volumes, executive summaries, management approaches, and past performance narratives — translating input from Subject Matter Experts (SMEs) and Capture Managers into clear, compelling, compliant prose
- Conducts SME interviews and data calls to gather technical information and convert it into well-organized written content
- Develops and maintains reusable templates, boilerplate language, and a content library to improve consistency and efficiency across proposals
- Applies plain-language and technical writing best practices — clarity, active voice, logical flow, audience-appropriate tone — so proposals are easy for evaluators to read and score
- Performs substantive edits and copyedits across multiple contributors' writing to ensure a unified voice, consistent terminology, and adherence to a company style guide
- Creates and edits supporting graphics, tables, and process/organizational diagrams in coordination with SMEs and design staff
- Prepares, assembles, formats, and produces final proposals and qualification packages
- Communicates across teams to gather input and meet deadlines
- Debriefs the team after proposal submission
- Interacts with SMEs, Capture Managers, and corporate staff at all levels, including senior leadership and executives
- Assists with gathering, formatting, and maintaining up-to-date Business Development information, including employee resumes, certifications, past performance descriptions and statistics, and other BD materials
- Performs additional duties as assigned
Knowledge, Skills, and Abilities
- 2–5 years of experience in proposal coordination, technical writing, or a related Business Development role
- Demonstrated technical writing experience, including writing or editing complex technical or business documents for a non-technical audience
- Strong command of grammar, style, and editing conventions
- Ability to synthesize input from multiple SMEs into a single, cohesive, persuasive narrative
- Knowledge of the RFP process
- Experience with and understanding of the Shipley Method
- Highly organized multi-tasker with strong attention to detail and commitment to quality
- Team player with an upbeat attitude and collaborative spirit
- Strong communication skills and ability to craft messaging
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with Adobe Acrobat and desktop publishing tools (e.g., InDesign, Visio) a plus
- Bachelor’s degree in Marketing, Communications, English, Technical Writing, or a related field highly desirable
- Experience with GovWin, GovDash and SAM.gov desired
Disclaimer:
The above statements are intended to describe the general nature and level of work being
performed by people assigned to this employment classification. They are not to be
construed as an exhaustive list of all responsibilities, duties, and skills required of personnel
so classified. All personnel may be required to perform duties outside of their normal
responsibilities from time to time, as needed.
Equal Opportunity Employer:
K2 Solutions, Inc. is an equal opportunity employer and does not discriminate against any
employee or applicant for employment based on race, color, religion, national origin, age,
gender, sex, ancestry, citizenship status, mental or physical disability, genetic information,
sexual orientation, veteran status, or military status
