HR Office Coordinator

Let’s start with the role

An HR Office Coordinator is at the heart of both our people operations and daily office activities, ensuring a high-performance culture and a seamless, well-functioning workspace. This role supports HR administration while also overseeing office operations such as maintenance, reception, vendor coordination, and health and safety compliance. With a proactive, detail-oriented, and people-focused mindset, the HR Office Coordinator helps create an organized, welcoming, and efficient environment that enables the team and the business to thrive.

As an Office Coordinator you will:

• Support workplace orientation for new hires on their first day.
• Responsible for the scheduling and administration of mandatory occupational health appointments.
• Coordinate the planning and execution of mandatory Health & Safety (H&S) training sessions.
• Manage and track the distribution of employee benefits cards (e.g: meal cards, etc.)
• Coordinate, execute and track the distribution of  Welcome and Buddy Kits and/ or any other HR related-material to both on-site and remote employees.
• Support the delivery of local wellbeing plan
• Maintain accurate digital and physical records ensuring all information is organized and up-to-date.
• Perform general HR administrative duties and ad hoc tasks as needed
• Implementing and maintaining procedures/office administrative systems
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Monitor office supplies inventory and place orders
• Assist in vendor relationship management
• Responsible for all reception duties including directing visitors, receiving externalcalls, providing company information and directing calls
• Involved in the development and implementation of corporate events
• Supporting colleagues with travel and accommodation arrangements
• Supporting colleagues with courier and post arrangements
• Maintain files and records with effective filing systems

What you’ll ring:

• Bachelor degree
• 2+ years of experience as Administrative; HR Assistant or similar roles.
• Proficiency in G-Suite Tools and general computer literacy.
• Excellent communication and organizational skills
• Strong multitasking abilities and project coordination experience.
• Great attention to detail
• Proactive, can-do attitude with the ability to get things done
• Service-oriented mindset with a focus on people
• Fluency in written and spoken English