The Accounts Payable Supervisor is responsible for managing the day-to-day operations of the Accounts Payable function at Marsa Malaz Kempinski - The Pearl, Doha. This role ensures all hotel disbursements, supplier payments, local tax compliance (QFC/Qatar Tax regulations), and internal financial controls adhere to Kempinski’s corporate financial policies and local statutory regulations.
Operational Accounts Payable Management
- Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution.
- Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations.
- Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers).
- Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies.
Financial Controls & Compliance
- Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations.
- Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts.
- Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable.
- Maintain clean audit trails for internal and external audit reviews.
Vendor & Stakeholder Management
- Serve as the primary point of contact for vendor inquiries, maintaining professional relationships consistent with 5-star luxury hospitality standards.
- Collaborate with the Procurement, Receiving, and Food & Beverage departments to align invoice processing with received goods and services.
- Review petty cash disbursements and employee expense reports, ensuring adherence to internal approval matrixes.
Team Leadership & Continuous Improvement
- Supervise, guide, and train Accounts Payable Officers/Clerks.
- Identify opportunities to streamline AP processes, digitalize workflow tracking, and reduce processing times.
Criteria | Requirements
Education | Bachelor’s Degree in Accounting, Finance, or a related discipline.
Experience | Minimum 3–5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel.
Systems & Software | Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills.
Local Knowledge | Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred.
Languages | Fluent in written and spoken English. Working knowledge of Arabic is an advantage.
Core Competencies | Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication.
