Administrative Assistant - BFY

As an Administrative Assistant at Mars Snacking, you will bring your advanced interpersonal and organizational skills to provide high-level administrative support to Senior Leaders within Accelerator’s Better-For-You Business Unit. In this role, you aren't just managing complex schedules—you are a key facilitator of collaboration, helping senior leadership maintain focus on strategy and impact. You will act as a trusted partner, staying structured, composed, and solution-oriented in a fast-moving, dynamic environment.

What are we looking for?

• High School Diploma or equivalent (Bachelor’s degree preferred).

• 5+ years of experience as an Administrative Assistant, ideally supporting Vice President level leaders in a fast-paced corporate environment.

• Exceptional written and verbal communication skills to connect professionally with Associates, customers, and external stakeholders.

• Strong organizational skills, a strong bias for action, acute attention to detail, good judgment, and the ability to maintain a high level of confidentiality.

• High proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) with a proven ability to create, edit, and proof high-impact, confidential presentations.

• Experience with enterprise systems for expense reporting, human resources, and accounts payable (such as Concur, Workday, or SAP).

• Proven problem-solving skills and the ability to work effectively under deadlines, managing conflicting priorities with composure.

What will be your key responsibilities?

• Calendar & Meeting Management: Manage complex and dynamic calendars up to a year in advance. Make independent, strategic scheduling decisions based on shifting business priorities, coordinating both on-site and off-site leadership meetings.

• Travel & Expense Coordination: Arrange detailed domestic and international travel logistics, obtain necessary travel documentation (visas, invitation letters), and process comprehensive expense reports in a timely manner.

• Expert Presentation Support: Assist in creating, drafting, and editing confidential PowerPoint presentations, communications, and organizational postings for senior leadership.

• Event & Town Hall Preparation: Coordinate and develop engaging materials for Town Hall meetings, including organizing welcomes, service anniversaries, and recognition programs for top-achieving Associates.

• Operational & Budget Support: Assist in managing administrative budgets, processing purchase order requests, and handling sensitive operational materials to ensure smooth team operations.

• Cross-Functional Collaboration: Serve as a welcoming point of contact for the leadership team, working collaboratively with Associates at all levels and from diverse backgrounds.