Accounts Payable Supervisor

Job Summary

The Accounts Payable Supervisor oversees the accounts payable function, ensuring accurate and timely processing of invoices, payments, and expense reports. This role supervises AP staff, maintains vendor relationships, and ensures compliance with the organization policies and financial regulations.

Key Responsibilities

· Supervise and manage daily accounts payable operations, ensuring accuracy, efficiency.

· Review, approve, and process invoices, payments, and expense reports

· Ensure timely and accurate payment of vendor invoices

· Monitor AP aging and resolve outstanding issues

· Maintain vendor records and manage vendor relationships

· Reconcile accounts payable transactions and resolve discrepancies

· Ensure compliance with company policies, procedures, and internal controls

· Assist with month-end and year-end closing processes

· Prepare reports and analyze AP data for management

· Train, mentor, and evaluate AP staff performance

· Coordinate audits and provide required documentation

· Maintain and ensure vendor W-9 forms are kept up to date.

· Administer and oversee annual 1099 reporting process, including vendor classification review, compliance validation, and timely filing

Required Qualifications

· Bachelor’s degree in Accounting, Finance, or related field (preferred)

· 3–5+ years of accounts payable experience, preferably in a nonprofit environment.

· Supervisory experience required

· Strong understanding of fund accounting and nonprofit financial practices

· Familiarity with grant compliance and restricted funds

· Strong knowledge of accounting principles and AP processes

· Proficiency in accounting software (e.g., QuickBooks, SAP, Sage)

· Advanced Excel skills

· Strong attention to detail and organizational skills

· Excellent leadership, communication, and problem-solving abilities

Key Skills

· Leadership and team management

· Time management and multitasking

· Analytical and reconciliation skills

· Accuracy and attention to detail

· Knowledge of financial regulations and compliance

Working Conditions

· This position will have the choice between operating in a hybrid (a mix of in-office and remote) or fully in-office work environment.

· May require extended hours during month-end or audits