Finance Clerk

Position Overview

The Finance Clerk is responsible for various administrative tasks and will provide administrative support to Payroll, Accounts Payable, Accounts Receivable, Record Keeping, and any other aspect of the Finance Department. This position works closely with Finance personnel and third-party stakeholders.  

Key Responsibilities

Financial Data Management

• Accurately record financial transactions in the Organization’s accounting system.
• Maintain and update financial records, ensuring accuracy and compliance with regulations.
• Compare bank statements with internal records to ensure consistency and accuracy.
• Investigate and resolve any discrepancies in financial records

Accounts Payable and Receivable

• Process invoices, verify their accuracy, and ensure timely payments.
• Issue and track customer invoices and process incoming payments.
• Reconcile accounts payable and receivable balances regularly.

Payroll Assistance

• Support payroll processing by preparing necessary data and records.
• Ensure compliance with tax and employment regulations regarding payroll.

Financial Reporting

• Prepare routine financial reports, including expense summaries and account statements.
• Assist in the preparation of budgets, forecasts, and audits.

Administrative Support

• Manage and organize financial documents for easy retrieval and reference.
• Respond to inquiries from internal and external stakeholders regarding financial matters.

Compliance and Audit Support

• Ensure financial operations comply with company policies and legal regulations.
• Provide necessary documentation for internal and external audits.
• Consistently meet all assigned productivity and outcome goals.  
• Comply with all contracts, funder requirements, and City Net procedures and policies. 
• Represent City Net in a professional manner 
• Meet or exceed all goals and requirements established for the position.

Qualifications

• Familiarity with basic bookkeeping, financial processes, and regulations
• Confident and efficient skills in MS 365 Suite (Outlook, Excel, SharePoint, etc.)
• Proficiency with or ability to quickly learn payroll software, Expensify, and similar computer applications
• Ability to handle multiple projects simultaneously while maintaining creativity and strategic thinking and continuing to meet or exceed goals
• Excellent verbal and written communication skills

Physical Requirements

• Prolonged periods of sitting while working at a computer and performing financial and administrative tasks
• Frequent use of hands and fingers for typing, data entry, and operating office equipment (e.g., computer, calculator, printer)
• Ability to view computer screens for extended periods while reviewing financial data, reports, and records
• Occasional standing, walking, bending, or reaching within an office environment
• Ability to lift and carry light materials (e.g., files, documents, office supplies) up to 25 pounds
• Ability to communicate clearly and effectively in verbal and written formats with internal staff and external stakeholders
• Ability to maintain focus, accuracy, and attention to detail for extended periods while working with financial data
• Ability to perform essential job duties with or without reasonable accommodation

Working Conditions 

• Primarily works in an office or hybrid environment, depending on organizational needs
• Regular use of financial systems, spreadsheets, payroll platforms, and accounting software
• Frequent interaction with finance team members, internal departments, and external vendors or partners
• Work involves managing multiple tasks and deadlines in a detail-oriented, accuracy-driven environment
• Requires handling sensitive and confidential financial and employee information with a high level of discretion
• May support internal and external audits, requiring timely and accurate documentation
• Collaborative role requiring coordination across Payroll, Accounts Payable, and Accounts Receivable functions
• Minimal physical strain outside of standard office ergonomics; emphasis on repetitive computer-based tasks