Management Support Specialist

<p><strong>Summary:</strong></p><p>The Management Support Specialist provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><div><br></div><p><strong>Administrative Support:</strong></p><ul><li>Manage and maintain executive calendars, schedule appointments, and coordinate meetings.</li><li>Prepare and organize documents, presentations, and reports.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail.</li><li>Arrange travel itineraries, including flights, accommodations, and transportation.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Process expense reports and track budgets.</li><li>Take and distribute meeting minutes.</li><li>Coordinate and organize company events.</li></ul><p><strong>Project Support:</strong></p><ul><li>Assist in the planning and execution of projects, ensuring deadlines are met.</li><li>Track project progress and provide regular updates to management.</li><li>Gather and analyze data to support decision-making.</li><li>Assist in the creation of project documentation.</li><li>Communication and Coordination:</li><li>Serve as a liaison between management and other departments or external stakeholders.</li><li>Communicate effectively with all levels of the organization.</li><li>Prepare and distribute internal communications.</li><li>Maintain confidentiality of sensitive information.</li></ul><p><strong>Operational Support:</strong></p><ul><li>Assist in the development and implementation of office policies and procedures.</li><li>Order and maintain office supplies.</li><li>Troubleshoot office equipment issues.</li><li>Assist with onboarding of new employees.</li><li>Assist with any other tasks assigned by management.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bachelor's degree in business administration or a related field (preferred).</li><li>Proven experience in an administrative support role, preferably supporting senior management.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Strong attention to detail and accuracy.</li><li>Ability to maintain confidentiality.</li><li>Experience with project management software is a plus.</li></ul><p><strong>Skills:</strong></p><ul><li>Calendar Management</li><li>Meeting Coordination</li><li>Document Preparation</li><li>Travel Arrangements</li><li>Expense Reporting</li><li>Project Coordination</li><li>Communication Skills</li><li>Problem-Solving</li><li>Time Management</li><li>Proficiency in common office technologies.</li></ul><div><p><strong>Benefits:</strong></p><p><br></p><ol><li><p>Free device program</p></li><li><p>Excellent company culture</p></li><li><p>Employee Stock Option Program</p></li><li><p>Work with local & international brands</p></li></ol><div><br></div><p><strong>Brand We've worked with:</strong></p><p>Nestle | Unilever | P&G | URC | Coca-Cala | Monde Nissin | Del Monte </p><p>Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei  </p></div>