Contracts & Privacy Specialist

About LabX Media Group
LabX Media Group is a leading worldwide science publishing company that delivers meaningful industry content and integrated marketing solutions for the scientific community. LabX Media Group’s brands and product solutions deliver trusted, timely and deep information across print and digital products to empower our customers and advance their research.

This is an exciting opportunity to join LabX Media Group as a Contracts and Privacy Specialist. The Contracts and Privacy Specialist’s main responsibilities are managing the company’s contract lifecycle and supporting its data privacy compliance program. The role drafts, reviews and tracks agreements with clients, vendors and partners. It also makes sure the company handles personal data in line with applicable privacy and anti-spam laws. The goal is to reduce risk, keep business moving and maintain the trust of our audiences and customers.

The successful candidate will report to the President of LabX Media Group and work closely with the sales, finance, eMarketing, audience development, editorial and HR teams. Together you’ll keep contracting and data practices compliant, consistent and efficient across all brands.

Responsibilities:

• Draft, review, redline and negotiate a range of agreements, including advertising and sponsorship contracts, insertion orders, vendor and service agreements, NDAs, data processing agreements (DPAs) and partnership agreements.
• Manage the full contract lifecycle, from intake and approvals to execution, storage, renewals and expirations. Keep the contract repository and tracker accurate and current.
• Maintain and update contract templates, standard clauses and playbooks, and give internal teams guidance on contract terms and approval processes.
• Support the company’s privacy compliance program across applicable regulations, including PIPEDA, Canada’s Anti-Spam Legislation (CASL), GDPR and U.S. state privacy laws such as the CCPA/CPRA.
• Respond to data subject requests (access, correction, deletion, opt-out) and privacy inquiries accurately and on time.
• Review consent, subscription and data collection practices across email, events, webinars and digital products to make sure they’re compliant, in partnership with the eMarketing and audience development teams.
• Help run privacy impact assessments and vendor privacy and security reviews, and keep records of processing activities up to date.
• Maintain and update privacy policies, cookie notices and internal procedures. Help train staff on privacy and contract best practices.
• Spot and escalate contractual and privacy risks, and recommend process improvements that increase efficiency and reduce exposure.

Qualifications:

• 2+ years of experience in contract administration, contract management, or a paralegal or legal assistant role.
• Experience supporting data privacy or compliance initiatives.
• Working knowledge of Canadian privacy and anti-spam legislation (PIPEDA, CASL), and familiarity with GDPR and U.S. privacy laws.
• Experience with contract management or e-signature tools (e.g., DocuSign, Ironclad, PandaDoc) and CRM systems (e.g., HubSpot, Salesforce).
• A paralegal diploma, law clerk certification, or degree in law, business or a related field. A privacy certification (e.g., CIPP/C, CIPP/E, CIPT) is an asset.
• Excellent communication skills for explaining contract and privacy requirements to non-legal stakeholders and for working across multiple departments and brands.

Necessary Skills and Experience:

• Highly organized
• Excellent attention to detail
• Strong analytical and problem-solving skills
• Discretion and sound judgment with confidential information
• Ability to handle multiple tasks at any one time
• Customer focused
• Effective communication skills
• Enthusiasm and self-motivation
• Ability to work in a fast-paced environment

Application Procedure:
This position is based in Midland, ON, and is open to both local and remote candidates. Those located in the Midland area or within commuting distance are preferred, but we encourage all qualified applicants to apply.

This job posting is for a current vacancy.

LabX Media Group is an enthusiastic equal opportunity employer that values diversity, equity, and inclusion. We celebrate diverse perspectives and are committed to fostering a culture where differences are valued and innovation thrives.

Reasonable accommodation is available for qualified individuals with disabilities, upon request when contacted for an interview. We thank all candidates for applying. Only those candidates selected for an interview will be contacted.

Please note: Our hiring process does not involve the use of artificial intelligence (AI) for candidate screening or decision-making. All evaluations are conducted by our human resources team and hiring managers.