The Senior Legal and Transactions Officer will provide client transaction support, including preparing/reviewing board packs, coordinating/leading board and shareholder/investor meetings, reviewing minutes, and ensuring proper update of statutory registers (e.g., directors, limited partners, shareholders), requiring active participation in client board and investor meetings.
Additionally, the individual will maintain and develop legal templates, such as minutes, resolutions, agendas, intra-group loan agreements, and powers of attorney, ensuring compliance with internal processes and checklists related to governance, legal, and corporate secretarial matters.
Operational Activities
- Coordinate client onboarding processes, including incorporations, service agreements, service level agreements and AML compliance.
- Oversee transactions, including investments and divestments, ensuring thorough review of all relevant documents.
- Maintain and ensure proper update of statutory registers (directors, limited partners, shareholders).
- Review board packs, coordinate/lead board and shareholder/investor meetings, and ensure accurate minute-taking.
- Ensure high governance standards by adhering to company policies, local law and regulatory frameworks.
- Manage and develop legal document templates (e.g., minutes, resolutions, loan agreements, powers of attorney).
Client Relationship Management
- Act as a key point of contact for clients, ensuring timely and professional service delivery.
- Attend board, client regular calls and investor meetings, ensuring proper documentation and governance standards are met.
- Proactively build strong relationships with fund managers, legal advisors, investors, notaries, and other stakeholders.
- Provide proactive problem-solving and strategic insights based on technical expertise.
Team Supervision
- Train and coach team members, acting as the first point of contact for core deliverables and escalate issues to management as required.
- Delegate tasks, set clear requirements, and ensure timely completion.
- Review and validate all submitted work before sending it to clients.
- Provide support to other team members on complex transactions.
- Excellent knowledge of Luxembourg corporate law and its application to funds and other structures.
- Familiarity with fund structures (e.g., SCSps managed by full-scope AIFMs, LPAs).
- Understanding of AIFMD and its implications in fund structures.
- Knowledge of AML/KYC compliance and regulatory requirements in Luxembourg.
- Strong leadership and delegation skills to effectively manage a team and oversee tasks.
- Proactive problem-solving abilities, applying technical expertise and confident judgment to resolve challenges.
- Ability to work in a fast-paced and deadline-driven environment while maintaining accuracy and attention to detail.
- Master’s or Bachelor’s degree in Law, Corporate Law, Business Law, Commercial Law, or a related field is required.
- Minimum 3 years of experience in a similar role in Luxembourg.
- Additional certifications related to AML/KYC compliance, Luxembourg corporate law, or fund administration would be an asset.
- Fluent in English; proficiency in French or German is a strong asset.
