The Part-Time Operations Supervisor / Administrative Assistant provides administrative and operational support to the Warehouse teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. This individual will serve as a key resource to ensure efficient workflow and organization.
PRIMARY RESPONSIBILITIES:
- Provide ABI support as needed (Payroll)
- Oversee daily warehouse operations, ensuring all processes run efficiently and on schedule
- Maintain accurate inventory records through regular cycle counts and system updates
- Supervise receiving of deliveries, verifying quantities, quality, and compliance with purchase orders
- Enforce health, safety, and sanitation standards in compliance with food safety regulations
- Investigate inventory discrepancies, shrinkage, and damages, and implement corrective actions
- Collaborate with purchasing teams to maintain optimal stock levels and avoid shortages or overstock
- Monitor vendor performance, delivery timelines, and product quality
- Supervise the control of inventory of alcoholic beverages with strict accountability
- Ensure proper handling and documentation of returns, transfers, and waste
- Control access to high-value inventory and implement loss prevention measures
- Lead, train, and schedule warehouse staff, ensuring productivity and accountability
- Coordinate scheduling for warehouse
- Assist with payroll tracking and related administrative tasks
- Support event day check-in processes
- Collect and process invoices for submission and tracking
- Take notes during maintenance calls and assist with structuring follow-up actions
- Scan receipts and upload documentation to the shared drive
- Create signage and laminate materials for operational needs
- Assist in building and organizing a maintenance request system
- Organize and track incoming maintenance work orders
- Support Yellow Dog Inventory items during ongoing implementation
- Provide general administrative support for warehouse and maintenance teams
- Assist with additional operational needs as assigned
- Must be available to work nights and weekends
- Schedule will align with event calendar and operational needs
- Hours will vary based on business demands
QUALIFICATIONS
- Strong organizational and administrative skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with Microsoft Office
- Strong attention to detail and follow-through
- Excellent communication skills
- Ability to work independently and support multiple team members
- Previous administrative or operations support experience preferred
Skills and Abilities
- Excellent verbal, written and interpersonal skills essential
- Excellent organizational, planning, and communication skills
- Familiarity with Food Handling and related state and federal regulations required
- Able to work flexible schedules, including weekends, nights and holidays
- Strong customer service orientation
- Bilingual – English and Spanish
Compensation:
Part-Time $25.00hr
Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.
Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the safety incident has been reported to you.
Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.
