- Good understanding of document control procedures.
- Knowledge of document registration, numbering, classification, version control, revision control, and document tracking.
Document Management & Filing
- Strong ability to maintain organized electronic and physical filing systems.
- Good knowledge of indexing, archiving, record keeping, and document retrieval.
Portal & Online Document Management
- Working knowledge of uploading and downloading documents through online portals.
- Ability to manage portal submissions, track document status, and retrieve submitted or approved documents.
- Familiarity with client/company portals or document management systems will be an advantage.
Computer & Software Skills
- Good proficiency in MS Office, particularly Microsoft Word and Excel.
- Ability to maintain Excel trackers, registers, and databases.
- Experience with document management systems or electronic document management systems (EDMS) is an advantage.
Accuracy & Attention to Detail
- Strong attention to detail and accuracy in maintaining records.
- Ability to identify missing information, errors, incorrect revisions, and discrepancies.
Communication & Coordination
- Good verbal and written communication skills.
- Ability to coordinate effectively with multiple departments and stakeholders.
- Strong follow-up and interpersonal skills.
Time Management & Organization
- Ability to prioritize tasks and manage multiple documents and deadlines.
Ability to work efficiently under pressure and meet submission timelines. - Confidentiality & Data Handling
- Ability to handle confidential and sensitive information responsibly.
Understanding of document security and controlled access.
Educational Qualification
- Bachelor's degree or Diploma in Business Administration, Office Administration, Information Management, or a related field is preferred.
- Relevant professional experience may be considered in lieu of formal qualifications.
- Experience: 2–5 years of relevant experience in document control, records management, administration, or a similar role.
- Experience in a structured corporate environment is preferred.
- Previous experience handling online portals and electronic document management systems will be an advantage.
