LS&S is seeking an Accounts Payable Specialist to join our Finance team in Rockville, MD. This full-time position will play a key role in the day-to-day management of the accounts payable function, including vendor invoice processing, payment cycles, vendor inquiries, expense reporting, corporate card administration, account reconciliations, and related accounting activities.
The Accounts Payable Specialist will work closely with internal teams and external vendors to ensure invoices, expenses, and payments are processed accurately and timely. This role will also support Travel & Expense administration, month-end close activities, billing support, and other general accounting and administrative responsibilities.
This position will be eligible for a hybrid work schedule following training (1 day per week in our office in Rockville, MD). The ideal candidate is detail-oriented, highly organized, comfortable managing recurring deadlines independently, and proactive in researching and resolving issues. Strong communication and a customer service-oriented mindset are essential, as this role serves as an important point of contact for both employees and vendors.
Full-time position; additional hours may occasionally be required to support business needs and meet critical deadlines.
Primary Responsibilities:
An individual must be able to perform each essential duty and responsibility satisfactorily.
- Process and review vendor invoices in Ramp, ensuring appropriate coding, supporting documentation, approvals, and accuracy of information
- Manage the preparation of regular accounts payable payment cycles and off-cycle payments as needed
- Monitor the integration between Ramp and Microsoft Dynamics 365 Business Central, research discrepancies or failed transactions, and assist with resolution
- Respond to inquiries from vendors and internal teams regarding invoices, payments, expenses, and other accounts payable matters
- Monitor outstanding invoices and approvals and proactively follow up with appropriate stakeholders to ensure timely processing
- Research and resolve invoice, payment, vendor, expense, and coding discrepancies through resolution
- Assist with vendor maintenance and help ensure vendor records and supporting documentation remain accurate and complete
- Prepare and monitor positive pay files and exceptions, as applicable
- Review employee expense reports and corporate card transactions for appropriate supporting documentation, coding, and compliance with company policies
- Support administration of Ramp, including employee access, corporate cards, expense requirements, and routine user questions or troubleshooting
- Support month-end close activities related to accounts payable, including AP-to-GL reconciliation, researching discrepancies, and preparing supporting documentation
- Assist with general ledger account reconciliations and other accounting projects as assigned
- Support the monthly billing process by pulling, reviewing, and organizing supporting documentation, including expense reports, vendor invoices, and other applicable records
- Maintain organized accounts payable records and supporting documentation and assist with audit and year-end requests as needed
- Check and organize mail in the office and assist with light administrative tasks as needed
- Assist with ad hoc Finance and accounting projects as assigned
