LAC Federal is seeking an experienced Project Manager to lead an on-site microfilm inventory and preservation support project at a major federal research library in Washington, DC. The Project Manager will oversee the inventory, identification, documentation, quality control, and preparation of archival master and print-negative microfilm collections for secure storage. This hands-on leadership role combines project management, library technical services, integrated library system (ILS) operations, MARC-based metadata management, collection preservation practices, staff supervision, and production reporting. The successful candidate will manage daily workflows, ensure the accuracy of physical and electronic inventory records, coordinate with federal library personnel, and directly support inventory processing as needed.
Duties and Responsibilities
- Manage daily microfilm inventory operations, staff assignments, production schedules, deliverables, and quality assurance activities in accordance with contract requirements.
- Supervise and participate in the retrieval, staging, inventory, inspection, tracking, and secure return of archival master and print-negative microfilm reels.
- Oversee the creation, verification, and updating of holdings records (HREC) and item records (IREC) in the FOLIO integrated library system, ensuring accurate bibliographic relationships and metadata.
- Verify MARC-related cataloging information, call numbers, titles, enumeration, chronology, copy numbers, item locations, and barcode associations for monographs, serials, and multilingual materials.
- Direct the physical inspection of microfilm to identify acetate and polyester film, deterioration indicators, damaged reels, labeling discrepancies, and materials requiring preservation attention.
- Establish and maintain batch control procedures, including chain-of-custody tracking, production monitoring, exception documentation, and timely return of collection materials.
- Implement quality assurance methods to minimize errors and batch rejections.
- Train and mentor inventory personnel in FOLIO procedures, microfilm handling, metadata verification, productivity standards, and quality assurance requirements.
- Compile and analyze daily, weekly, monthly, and annual production statistics, including completed reels, batch status, processing errors, labor utilization, and project progress.
- Prepare weekly statistical reports, periodic progress reports, production forecasts, and other required documentation for government project representatives.
- Coordinate with federal library personnel regarding technical questions, workflow priorities, problem resolution, quality reviews, staffing changes, and project milestones.
- Oversee the final preparation of inventoried microfilm for secure storage, including barcode verification, batch reconciliation, approved packing procedures, and preservation of collection integrity.
