Event Coordinator

Life Action offers many ways to use your God-given gifts to help believers everywhere move toward revival, vitality, and their mission with Jesus. We’re looking for people who have a passion for Jesus, a heart to serve, and a desire to be a part of work that matters! We have opportunities to serve remotely and at our facilities in Buchanan, MI.

Summary of Duties: An Event Coordinator is responsible for planning, organizing, and executing a wide range of events, meetings, conferences, and functions, ensuring they run smoothly and successfully. This role requires excellent organizational, communication, and multitasking skills to meet clients' and attendees' expectations while staying within budget and timelines.

Areas of Responsibilities

Event Planning:

• Collaborate with clients to understand event objectives, themes, and requirements.

• Develop event proposals, budgets, and timelines.

Budget Management:

• Create and manage budgets for events, tracking expenses and revenues.

• Seek cost-effective solutions to maximize ROI.

Venue Selection and Setup:

• Scout and select suitable venues for events.

• Coordinate layout design, seating arrangements, and decoration.

• Oversee the setup and teardown of event spaces.

Promotion and Marketing:

• Work with the marketing team to develop and implement strategies to promote events.

• Work with the creative team for promotional materials, event websites, or social media profiles.

Event Logistics:

• Coordinate event logistics, including transportation, accommodations, and audio-visual equipment.

• Ensure all technical requirements, such as sound systems and lighting, are in place.

• Manage event schedules and timelines.

On-Site Management:

• Supervise event staff and volunteers.

• Resolve issues and troubleshoot any problems that may arise during events.

• Ensure compliance with safety and security protocols.

Post-Event Evaluation:

• Gather feedback from clients and attendees.

• Prepare post-event reports and financial summaries.

Requirements / Qualifications

• Proven experience in event planning and coordination.

• Strong communication and negotiation skills.

• Excellent time management and organizational abilities.

• Attention to detail and problem-solving skills.

• Proficiency in event management software and tools.

• Ability to work under pressure and meet tight deadlines.

• Flexibility to work evenings and weekends as required.

• Knowledge of current industry trends and best practices.

Performance Measures

The Event Coordinator plays a crucial role in ensuring the success of various events, from weddings and conferences to trade shows and fundraisers. Their ability to manage details, communicate effectively, and adapt to changing circumstances is essential in delivering memorable experiences for clients and attendees.

Compensation

Compensation for this position is funded through Ministry Partner Development (MPD). A salary goal will be established, and Life Action Ministries will provide the training, coaching, and resources needed to help you build a team of ministry partners to reach that goal.

All approved ministry-related business expenses are covered by Life Action Ministries.

Benefits for full-time employees include health insurance, life insurance, long-term disability insurance, and paid vacation. Complete details will be provided with a formal offer of employment.