Executive/Administrative Assistant
SUMMARY
Organizes office operations and procedures including but not limited to schedule/calendar management, information management, filing systems, supplies, scanning, etc.
DUTIES AND RESPONSIBILITIES: (include but not limited to)
General Office:
- Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
- Answers, screens, and directs incoming telephone calls
- Greet office visitors/clients/employees
- Take messages
- Transfer telephone calls
- Respond to requests for job information
- Respond via email and/or phone to job applications, calls and emails
- Update and track certifications & process re-certifications
- Update websites for small business registrations
- Track, order & manage inventory & equipment
- Sorts and distributes internal and external mail.
- File employee paperwork
- Database management
- Assist with payroll/bookkeeping
SUPERVISORY RESPONSIBILITIES:
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally/Frequently/Continually required to sit
- Occasionally/Frequently/Continually required to utilize hand and finger dexterity
- Occasionally/Frequently/Continually required to talk or hear
- Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
- Occasionally/Frequently/Continually required to meet last minute deadlines
Salary $13-$16/hr + benefits
Medical/Dental/Vision/401k+matching
Holidays, vacation
7am-4pm or flexible schedule
Job Type: Full-time
Salary: $13.00 to $16.00 /hour
QUALIFICATIONS:
- Minimum of 2 years office administrative experience
- High school graduate some college or AA degree preferred.
- Basic competence in administrative duties and tasks
- Highly organized
- Ability to understand and follow written and verbal instructions
- Excellent verbal and written communication skills.
- Understanding of ADP and payroll processes
- Keystroke a minimum of 40 wpm.
- Commitment to excellence and high standards.
- Acute attention to detail.
- Ability to understand and follow written and verbal instructions
- Strong organizational skills.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
COMPETENCIES :
- Customer Service-- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Interpersonal Skills- -Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Ethics-- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Professionalism-- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
LifeLung, Inc/Tridant Solutions provides services to government agencies. We are a multi-certified small business headquartered in Southern California. Since 2005 we have supported our nationwide clients. We boast a high D&B rating and an A+ BBB rating.
