Executive Assistant

WHAT YOU’LL DO 

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our top-level executives. The ideal candidate will manage a wide range responsibilities across multiple executives with discretion, strong organizational skills, and a customer service orientation.

DAY-TO-DAY RESPONSIBILITIES

Administrative Support: 

• Manage calendars, meetings, travel arrangements and expenses for multiple executives.

• Prioritize and screen incoming communications, relaying urgent matters in a timely manner.

• Prepare, edit and format executive documents, presentations, and reports.

Meeting Coordination: 

• Organize and coordinate meetings, including agenda preparation, meeting materials, and follow-up actions.

• Attend and record minutes during key meetings as requested.

• Ensure meeting logistics and technology are well arranged.

Data and Information Management: 

• Maintain and update confidential files, records, and department-related documents.

• Manage the executives' vendor list, budget, ensuring accurate and up-to-date information.

• Handle confidential and sensitive information with discretion.

Communication and Correspondence: 

• Act as a primary point of contact for internal and external stakeholders, including team members, executives, and external partners.

• Draft and proofread emails, reports, and other written communication on behalf of the executives. Add graphic elements to enhance marketing and professionalism.

Event Planning: 

• Assist team members with planning events, such as workshops, seminars, and conferences.

• Arrange logistics, catering, and materials as needed.

Budget Management: 

• Assist in tracking and managing budgetary items, including expenses and cost approvals.

• Maintain financial records and reports for department-related expenditures.

WHAT WE ARE LOOKING FOR  

MUST HAVES:   

• Bachelor’s degree in business administration, or a related field preferred.

• 5+ years of executive assistant or administrative support experience, with experience supporting senior executives.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Strong customer service skills.

• Proficiency in office software and communication tools, including Microsoft Office Suite.

• Discretion and the ability to maintain strict confidentiality.

• Attention to detail and problem-solving abilities.

• Ability to work independently and manage competing priorities.

• Ability to be nimble and flexible to shift focus as needs arise.

NICE TO HAVE:  

• Experience supporting Executive level leaders at a high growth fast paced company.

• Experience organizing employee centered events.

• Experience with graphic design to enhance presentations and employee communications preferred (I.e., experience with Canva, Venngage, etc.)

Salary Range: $90-105K

Location: Hybrid (on-site Tuesday, Wednesday, Thursday)

Our client in an EEO employer. We are happy to provide accommodations to make the interview process easier. Should you need any accommodation, please let us know.