Working under local guidance from the Program Manager and Project Managers, perform the following tasks:
- Maintain Project Controls Software
- File advertisements and solicitations
- Record bid tabulations, scoring and other selection activities
- Log and organize project transactions such as, addenda, submittals, change proposals, supplemental instructions, etc.
- Prepare and distribute, based on Project Manager and Inspector input, daily site observation reports
- Prepare and maintain Project Management Plan, including description of the means for handling all documentation
- Record project meetings, create meeting minutes and distribute
- Update project schedule completion status based on input from Project Managers
- Assist with general office administration duties (supplies, equipment, postings, etc.)
- Assist the Program Manager and Project Managers with the production of and regular distribution of: Master Project Budget, Master Project Schedule, Updates to the Project Management Plan, Meeting agendas, Action Logs, Close-out document checklist, Weekly status report, etc.
- Enter changes to cost tracking to reflect approved changes from Project Manager
- Record contracts, purchase orders and changes to the Project Controls Software
- Ensure Operations and Maintenance manuals are filed
- Enter punch list items into project controls software
