HR & Operations Assistant - Temp to Hire

Responsibilities:

HR, Recruiting & Onboarding

• Assist with candidate outreach, interview scheduling, applicant tracking, and recruiting follow-up.

• Maintain recruiting pipelines and update candidate information in the applicant tracking system.

• Coordinate new-hire onboarding, including training schedules, system access, equipment, required documentation, and first-day logistics.

• Track completion of onboarding requirements and assigned training.

• Assist with offboarding logistics and administrative checklists.

• Maintain HR trackers, employee documentation, process guides, and internal resources.

• Draft routine HR communications, reminders, and follow-up emails.

• Route employee questions and requests to the appropriate HR or Corporate team member.

• Provide administrative support for HR projects and initiatives.

Operations & Property Support

• Track weekly and monthly property deliverables, deadlines, and outstanding items.

• Follow up with onsite teams regarding requested reports, documentation, and incomplete submissions.

• Assist Corporate and Regional leadership with organizing property-level priorities and action items.

• Collect and organize information related to occupancy, delinquency, inspections, compliance, and other operational reporting.

• Maintain operational trackers, reports, documentation, and records.

• Assist with special projects, property transitions, and new operational initiatives.

• Identify missing information and approaching deadlines and escalate items requiring additional attention.

Compliance, Accounting & Vendor Support

• Assist with tracking Affordable Housing compliance deadlines, certifications, recertifications, inspections, and outstanding documentation.

• Help organize documentation for MOR, NSPIRE/REAC, file audits, and other property inspections.

• Coordinate with Accounting and onsite teams regarding missing invoices, approvals, and supporting documentation.

• Assist with vendor setup and communication.

• Collect and organize bids, proposals, contracts, and supporting CapEx documentation.

• Track outstanding financial and operational submissions from properties.

This position provides administrative and tracking support; compliance, accounting, and operational decisions remain with the appropriate department or manager.

Communication & Follow-Through

• Draft emails, reminders, and operational communications for HR and Corporate Leadership.

• Follow up with employees and managers regarding deadlines, requested information, and outstanding items.

• Help coordinate communication between HR, Operations, Accounting, Compliance, Maintenance, and onsite teams.

• Maintain clear notes, action items, and follow-up trackers.

• Escalate overdue, unresolved, or sensitive matters to the appropriate leader.

• Exercise good judgment regarding what can be handled independently and what requires management review.

Corporate & Onsite Support

• Assist with maintaining Corporate process guides, templates, training materials, and shared resources.

• Occasionally provide administrative and organizational support at San Diego-area properties during staffing transitions, inspections, training, or other operational needs.

• Help reinforce consistent Corporate processes across properties.

• Provide additional administrative and project support based on changing business priorities.

Qualifications:

• 1–2+ years of experience in administrative support, Human Resources, recruiting, operations, property management, or a similar fast-paced professional environment preferred.

• Property management experience is preferred but not required.

• Experience supporting multiple managers, departments, or locations is a plus.

• Affordable Housing exposure, including HUD, LIHTC/Tax Credit, or Section 8, is a plus.

• Experience with an ATS, HRIS, property management platform, or similar business system is preferred.

• Comfortable using Microsoft Outlook, Excel, Word, Teams, and shared tracking tools.

• Strong written and verbal communication skills.

• Excellent organization and attention to detail.

• Ability to manage multiple assignments and changing priorities.

• Comfortable professionally following up with employees and managers at different levels of the organization.

• Strong judgment regarding when to take action and when to escalate.

• Ability to maintain confidentiality and appropriately handle employee and business information.

• Reliable, proactive, resourceful, and willing to learn.

Working Conditions:

• Location: Primarily onsite at LPM's Corporate Office in San Diego, CA, with occasional support at local properties.

• Schedule: Full-time, Monday–Friday.

• Classification: Non-exempt and eligible for overtime in accordance with applicable law.

• Position Type: Temp-to-hire.