MEDICAL OFFICE ASST-SURGERY SCHEDULER | OBGYN HEALTH CENTER

About the Role:

The Medical Office Assistant - Surgery Scheduler plays a critical role in ensuring the smooth and efficient scheduling of surgical procedures within a healthcare setting. This position serves as the primary liaison between patients, surgeons, and medical staff to coordinate surgery dates, times, and necessary pre-operative preparations. The role demands meticulous attention to detail to manage complex scheduling logistics while maintaining compliance with healthcare regulations and patient confidentiality. By effectively managing appointment calendars and communicating clearly with all stakeholders, the Surgery Scheduler helps optimize operating room utilization and enhances patient care experiences. Ultimately, this position contributes significantly to the operational success of the surgical department and the overall quality of patient services.

Minimum Qualifications:

• High school diploma or equivalent.
• Minimum of 3 months experience in a medical office or healthcare environment, preferably in scheduling or administrative support.
• Basic knowledge of medical terminology and surgical procedures.
• Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office).
• Strong organizational and communication skills.

Required Qualifications:

• Certification as a Medical Administrative Assistant (CMAA) or equivalent.
• Experience specifically in surgery scheduling or working within a surgical department.
• Familiarity with insurance verification processes and prior authorization procedures.
• Knowledge of HIPAA regulations and patient privacy standards.
• Ability to handle high-pressure situations and multitask effectively.

Responsibilities:

• Coordinate and schedule surgical procedures by communicating with patients, surgeons, anesthesiologists, and nursing staff to confirm availability and requirements.
• Maintain and update surgery schedules using electronic health record (EHR) systems and scheduling software to ensure accuracy and accessibility.
• Verify patient insurance information and obtain necessary authorizations prior to surgery to prevent delays or cancellations.
• Provide patients with pre-operative instructions and answer any questions related to surgery scheduling and preparation.
• Collaborate with multiple departments to resolve scheduling conflicts and accommodate urgent or emergency cases as needed.
• Maintain strict confidentiality of patient information in compliance with HIPAA and organizational policies.
• Prepare and distribute daily surgery schedules and reports to relevant medical and administrative personnel.

Skills:

The required skills enable the Surgery Scheduler to efficiently manage complex calendars and communicate clearly with patients and medical staff, ensuring all parties are well-informed and prepared. Proficiency with EHR systems and scheduling software is essential for maintaining accurate and up-to-date surgery schedules, which directly impacts patient care and operational flow. Strong organizational skills help prioritize tasks and resolve scheduling conflicts promptly, while excellent communication skills facilitate clear instructions and empathetic patient interactions. Preferred skills such as knowledge of insurance processes and HIPAA regulations enhance the scheduler's ability to navigate administrative requirements and maintain compliance. Together, these skills support a seamless surgical scheduling process that contributes to the overall effectiveness of the healthcare team.