The Assistant Director of Accounts Payable’s primary purpose is to manage operations of the Accounts Payable department, which is responsible for processing all operating and beneficiary check requests and credit card payments being paid directly through the LSU Foundation in an efficient, accurate, and timely manner. This includes supervising all accounts payable positions. Position
Responsibilities:
- 40% – Department Leadership and Operations Oversee and manage all aspects of Accounts Payable operations, including workflow management, invoice and payment processing, vendor relations, and reconciliation activities.
- Ensure accuracy, timeliness, and compliance with Foundation policies, internal controls, and financial reporting standards.
- Supervise, train, and support Accounts Payable staff to promote efficiency, accountability, and professional development.
- 20% – Payment Processing and Review Prepare Foundation operating check requests and review/process beneficiary department check requests for completeness and accuracy prior to CFO approval.
- Ensure all disbursements are properly documented and comply with established policies and procedures.
- 20% – Credit Card Administration and Oversight Review, code, and reconcile corporate credit card statements to ensure proper expense classification and readiness for general ledger posting.
- Serve as system administrator for the Foundation’s corporate credit card program, including monitoring usage and ensuring compliance with policy.
- 10% – Issue Resolution and Stakeholder Support Collaborate with beneficiary departments and vendors to resolve discrepancies related to check requests, payments, and credit card transactions.
- Provide guidance to internal stakeholders on Accounts Payable policies and procedures.
- 10% – Compliance and Reporting Review and prepare IRS Form 1099 reporting for year-end distribution, ensuring compliance with regulatory requirements.
- Maintain signature authority in ledger system.
- Maintain list and copies of professional services contracts.
- Assist with audit preparation as needed.
- Non-essential/marginal position
responsibilities:
Complete projects/reports as requested by CFO. Provide training as needed to LSUF and LSU staff on the Comprehensive Disbursements Policy and all systems used by Accounts Payable.
