Staffing Coordinator

Coordinate the schedule. Support the team. Make a difference.

Maine Veterans’ Homes is looking for a detail-oriented Staffing Coordinator to join our nursing team. In this role, you’ll play an important part in ensuring our nursing department has the staffing coverage needed each day to provide quality care to the Veterans we serve.

The Staffing Coordinator is responsible for developing and maintaining nursing schedules, coordinating daily staffing needs, managing callouts and replacements, and supporting accurate payroll and timekeeping. This is a great opportunity for someone who enjoys organization, problem-solving, working with people, and keeping things running smoothly in a busy healthcare environment.

What You’ll Do

• Develop, coordinate, and maintain the monthly nursing schedule and daily staffing sheets.
• Ensure adequate staffing levels in accordance with state and federal regulations and facility staffing patterns.
• Schedule employees according to their hired hours and applicable child labor standards.
• Monitor compliance with per diem requirements and notify nursing leadership and Human Resources of concerns.
• Manage Earned Benefit Time (EBT) requests as approved by the Director of Nursing (DoN) or Assistant Director of Nursing (ADoN) and enter approved EBT hours into the payroll system.
• Receive staff callouts and coordinate replacements as needed to maintain appropriate staffing coverage.
• Compare employee worked hours with scheduled hours and submit corrected timecards to Payroll as needed.
• Use computer programs including Microsoft Excel, Word, and Time and Attendance.

What We’re Looking For

Required:

• High school diploma or equivalent.
• Strong computer skills and the ability to learn and use scheduling and payroll systems.
• Excellent attention to detail and organizational skills.
• Good customer service and communication skills.
• Ability to understand and follow facility policies and state and federal regulations.
• Ability to manage multiple priorities and respond effectively to changing staffing needs.

Preferred:

• Current CNA certification is preferred.
• Customer service or scheduling experience.
• Experience in a healthcare or long-term care setting.

Why Join Maine Veterans’ Homes?

At Maine Veterans’ Homes, you’ll be part of a team dedicated to Caring for Those Who Served. Your work behind the scenes directly supports the nursing staff who provide care to our Veterans, their spouses, and Gold Star Parents.

We offer a meaningful work environment where your organization, communication, and ability to solve problems make a difference every day.

If you’re organized, dependable, and enjoy being the person who keeps a team on track, we’d love to hear from you!

Maine Veterans’ Homes provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.