Job Title: Accounts Payable Associate
Location: Westport., CT
Employment Type: Full Time
Department: Accounting
Overview: The Accounts Payable Associate is primarily responsible for receiving, sorting, coding, entering, scanning and filing of vendor bills, reconciling vendor ledgers to vendor Statements of Account, printing and mailing of checks, posting voids and correcting entries to vendor accounts, obtaining necessary tax forms including vendor W-9’s, updating vendor information in vendor tables and other duties as assigned for both the communities and the development/construction projects.
Primary Responsibilities
- Enters invoices into accounting system for payment
- Verifies that necessary approval signatures are obtained prior to data entry
- Reviews General Ledger account coding of vendor bills for accuracy
- Updates vendor tables for changes to payment address and completes all missing information
- Enters vouchers into batches; ensures proper approval of expense is obtained; posts batches in accounting system
- Coordinates vendor bill approval with Office Manager’s in various communities
- Assists with research and review of open and paid payables
- Handles all vendor inquiries via email and telephone
- Scans vendor bills and attaches electronic file to vendor voucher
- Sorts, stuffs and mails vendor payments
- Assists Accounting staff with various projects as needed
- Demonstrates good communication skills
- Performs other administrative duties as assigned
- Performs duties as a team player
Education/Experience/Licensure/Certification
- Demonstrates proficiency in:
- MS Office – Outlook, Excel, Word
- Yardi Voyager (helpful, but not required)
- QuickBooks (helpful, but not required)
- Associate's degree in accounting, finance, or business required
- BA degree in accounting, finance, or business (preferred)
- 2-7 years of accounts payable experience
Why You’ll Love Working With Us:
- Innovative Culture: We are a group of smart, forward-thinking and compassionate pros dedicated to enhancing the lives of our residents through service excellence, creative and meaningful programs and continuous innovation.
- HEART: We recognize Humor, Empathy, Autonomy, Respect and Trust as core values that guide our work.
- Growth Opportunities: We promote and foster career development and continuous learning.
- Work-Life Balance: We value autonomy, flexibility and a family-friendly supportive workplace.
- Competitive Comp and Benefits: We offer a competitive compensation package including monthly commissions, bonus, health insurance, 401K with match, paid time off, and more. Inspir believes in rewarding top talent and dedication, depending upon years of experience and commitment to the company. Inspir strives for transparency, reviewing pay periodically, to be the industry leader in recruiting talent like you!
