About the Company
Marcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development. Each MMC company is a distinct fusion of real estate specialization and innovation, powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. To find out more about the Company, visit www.mmcrealestate.com.
Please note that we are in a great location, near Caltrain, with excellent restaurants and shops within walking distance.
Position Overview
The Executive Assistant is a strategic partner to senior leadership, responsible for optimizing executive effectiveness, managing high-priority workflows, and driving coordination across stakeholders. This role operates with a high degree of autonomy, judgment, and anticipation in a fast-paced, high-demand environment.
The position requires a proactive, highly polished professional who can manage complexity, influence outcomes, and serve as a trusted extension of the executive, while exercising exceptional discretion in handling highly sensitive and confidential information.
The position reports to the Chief of Staff and is based at the Company’s headquarters in Palo Alto, CA.
Key Responsibilities
- Executive Operations & Strategic Calendar Management
- Own and optimize executive calendars to align with strategic priorities
- Proactively identify scheduling conflicts, competing priorities, and opportunities for efficiency
- Ensure executives are fully prepared with context, materials, and clear objectives
- Maintain organized records, files, and documentation systems
- Executive Meeting, Board & Event Leadership
- Lead planning and execution of executive, board, and other key leadership meetings, including board and investor interactions
- Develop agendas, coordinate stakeholders, and ensure alignment on desired outcomes
- Drive follow-through and accountability on key action items
- Strategic Communication & Stakeholder Interface
- Draft and manage executive communications with a high degree of discretion and judgment
- Serve as a trusted liaison for sensitive and confidential matters involving senior stakeholders
- Travel, Expense & Executive Logistics Optimization
- Oversee complex travel planning with contingency planning and efficiency in mind
- Ensure logistics maximize executive productivity and minimize friction
- Monitor and improve administrative processes related to expenses and logistics
- Executive Information & Relationship Management
- Maintain and synthesize key executive information, stakeholder insights, and priorities
- Manage relationships and ensure continuity across executive interactions
- Anticipate next steps and ensure continuity in stakeholder engagement
- Strategic Projects & Executive Enablement
- Lead special projects and cross-functional initiatives
- Conduct research, build executive-ready presentations, and drive deliverables
- Identify opportunities to improve executive workflows and operating cadence
Core Competencies
- Judgment & Executive-Level Decision Making – Makes high-quality decisions in complex situations
- Ownership, Accountability & Reliability – Takes full ownership of outcomes and execution
- Executive Communication & Influence – Builds trust and influences across stakeholders
- Proactivity, Anticipation & Adaptability – Anticipates needs and resolves issues proactively
Qualifications
- Bachelor’s degree required
- 5 to 8+ years of executive support experience, including senior leadership exposure
- Proven experience supporting complex, high-demand executives
- Exceptional communication, organizational, and problem-solving skills
- Proven ability to manage highly sensitive information with discretion, judgment, and professionalism
Benefits Overview
The compensation plan for this role is commensurate with the skills required for the position. As such, it is comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance.
The Company offers a comprehensive benefits package including:
- Paid Time Off, Paid Holidays, and Paid Sick Time
- 401k + Employer Contribution
- Medical (H.S.A./HDHP option + Employer Contribution), Dental, and Vision Plan(s)
- Flexible Spending Accounts
- Group Term Life/AD&D and Voluntary Life/AD&D Plans
- Long-Term Disability and Long-Term Disability Buy-Up Plans
- Employee Assistance Program
- Fitness & Wellness Program
- Other Voluntary Plans
Depending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable.
