P&O Operations Specialist

Job Purpose/Overview

The role is responsible for providing the appropriate people support within the Cluster through implementation of signature P&O processes, coordinating payroll and benefits, being a key user for HRIS and driving projects to improve associates’ experience. 

Role primary responsibility will focus on Czechia, Slovakia, Lithuania, Latvia, Estonia, while it’s expected that the associate acts as back up & support for all other countries of the Cluster as well. 

Key Responsibilities

P&O Support: Work closely with the P&O Director to ensure a great Associate end to end experience focusing on:

• Associate Relations: Supporting line managers to resolve legal queries, performance management, managing all associate related queries. Health & Safety coordinator (accident reporting, e-trainings, medical check-ups)

• Recruiting & Onboarding: managing end to end recruitment and onboarding process including agency management; supporting recruitment & selection processes; managing local offers. Coordination of “workplace  ready” and induction schedule for newcomers (Mars global onboarding; Welcome to Royal Canin, Health & Safety, Fire Safety, Driving)

• Termination and Contracts Management: Management of maternity leave; ensure the relevant Workday people data changes; Manage contract changes; Termination & leaver management

• Payroll & Benefit Management: Administrative support of the monthly payroll process (attendance, expenses, salary deductions, taxes, confirmations, reports); Manage benefits such as Multisport, meal tickets, Public transport benefit; Mobile Phone management; GACA report preparation; Car lease updates; pension contract and fund management; merit documentation 

• Managing and maintaining associate personnel files ensuring filing is kept up to date and ensuring ongoing data management and tracking of associate data, maternity leaves, terminations, and new hires 

• Preparing reports based on people data and generate insights to inform P&O decisions on regular agenda

• P&O contract management with external vendors

• Support connected to the implementation of various P&O global/ regional/ cluster projects 

• Other ad hoc tasks connected to P&O agenda 

• PO/invoice management related to P&O area of responsibility

• Event management as needed

• Other duties and tasks on request of P&O Director

Job Specifications/Qualifications

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
  A strong focus on learning and development support from day one, including access to our in-house Mars University.
  An industry competitive salary and benefits package, including company bonus.