Human Resources Coordinator

Note: This is a full time contract position, with an option for renewal and potential FT perm

This position has flexibility for some work from home. 

As per our FT Employment policy, all employees start at start rate ($1,087 per week). 

Benefits include company paid medical & dental (except LTD), 3 weeks of vacation plus 2 weeks of personal time (pro-rated), as well as paid closure at the end of the year. We also have additional internal benefits such as health and wellness and education reimbursement.

On campus parking is at the employee's cost.

Overview

The MSU represents full-time undergraduate students at McMaster University.  The MSU purpose is to draw into a true society all students at McMaster University. In pursuit of this, it will foster activities and events which will enhance the University experience of its members and contribute to the life of the University as a whole. Further, it will seek to facilitate communication between the student body, the University and other organizations and will organize and regulate student self-government.

The MSU offers their full time employees a range of benefits, including company paid benefits, paid vacation, personal and sick days, an RRSP matching program, tuition and gym reimbursement and more. We currently have a hybrid work model, in which employees can work from home for up to 40% of the work week.

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Human Resources Coordinator role will support and enhance our organization and employee experience, with a focus on learning, development, on-boarding and assistance to the services and committees. This role will collaborate with leaders across the organization and play a key role in ensuring our staff are equipped with the tools, knowledge and support for their roles and development. Working with the HR Director, the HR Coordinator will provide administrative and project-based support across a broad range of HR functions. This role requires detail oriented and creative thinking with a passion for learning and development at all levels of the organization.

Responsibilities

Organizational Development & On-boarding

• Develop assessment tools to review existing resources and modules provided by MSU services & businesses and consolidate recommendations for areas of improvement

• On-boarding for all staff in conjunction with HR Director and service managers, collaborating with campus stakeholders as needed

• Develop, coordinate and/or deliver professional / skill development workshops throughout the academic year for staff and volunteers

Training and Development

• Identify, develop, update and monitor training opportunities and requirements for the MSU as needed

• In conjunction with department and service managers, oversee the implementation of applicable training for staff and volunteers   

• Including peer support service training, PTM and FT staff

• Identify internal and external training programs to address competency gaps

• Map out training plans, design and develop training programs

• Organize, develop, or source training programs to meet specific training needs

• Assists with the development of and monitors the spending of the corporate training budget

• Maintains employee training records

• Assist with transition reports as needed

General Human Resources and other duties as assigned 

• Assist with employee relations in absence of HR Director

• Provide guidance and assistance to committees/services in need of additional supports/training

• As needed by Board of Director via HR Director

• Assist with keeping employment and workplace policies and documents updated

• Assist with hiring as needed

• Including questions, scheduling, training, interviewing, contracts etc

Qualifications

The successful candidate will have HR Coordinator experience with a focus on supporting training, development and onboarding initiatives.  The following qualifications are minimum expectations for the successful candidate:

• Post-Secondary education in a related field or completion of a professional development program in personnel administration

• CHRP designation or working towards CHRP designation is an asset 

• ****Experience in HR systems and learning platforms ****

Knowledge, Skills and Abilities

• Must have good interpersonal skills in order to effectively communicate with a variety of different people including students, part-time and full-time staff, suppliers and University stakeholders

• Ability to gain a good working knowledge of MSU policies and legislative guidelines

• Must be able to work with minimal direction

• Resourcefulness required to provide human resources support for all staff

• Discreetness required, as the incumbent will be privy to sensitive and confidential information

• Excellent written and verbal communication

• Attention to detail

• Strong decision-making and problem-solving skills

• Works comfortably under pressure and meets tight deadlines

• Excellent record keeping, organizational, and conflict management skills

Effort

• Works with the Board of Directors, HR Director and all departments with a focus on onboarding, learning & development and assistance with the services 

• High degree of multi-tasking required

• Ability to make sound decisions independently

Working Conditions

• General office environment, cubicle offices (potentially shared)

• Must be able to work effectively with frequent interruptions to meet the needs and requests of staff and students

• Regular use of a computer may cause eyestrain if not managed 

• Frequency of pressures will be cyclical with a higher level of activity in the academic year

• Time demands may exceed stated hours of work

• Occasional work outside of regular working hours may be required