Quality Assurance Administrator

As MCTC continues to strengthen its internal processes and ensure consistency across operations, maintaining high standards in documentation, compliance, and quality management is essential. We are looking for a Quality Assurance Administrator who will support Quality Assurance Department through supplier sourcing and on-boarding, compliance screening, electronic document control, audit administration, meeting coordination, and general administrative assistance.

Why we need you: You will play a key role in supporting our supplier management process by identifying and on-boarding new suppliers across existing and new ports. You will ensure supplier information, certifications, and required documentation are accurately collected, maintained, and organised, contributing to a reliable supplier network and supporting the smooth operation of our global procurement activities.

Here’s what you’ll be doing:

• Research, source, and support the onboarding of new suppliers across global ports.
• Collect, verify, and maintain supplier documentation, certificates, licences, and compliance records.
• Monitor supplier information, certifications, and documentation to ensure accuracy and validity.
• Conduct supplier screening activities, including KYC, AML, and sanctions checks, in line with company procedures.
• Maintain supplier databases, electronic records, and document management systems.
• Support the administration and maintenance of the Company's Integrated Management System (IMS) documentation.
• Prepare, update, and manage procedures, templates, reports, presentations, and other quality-related documentation.
• Provide administrative support for internal and external audits, including maintaining audit records and tracking corrective actions.
• Coordinate meetings by preparing agendas, taking minutes, and following up on action items.
• Assist the Quality Assurance team with continuous improvement initiatives, compliance activities, and departmental projects.
• Ensure all work is completed accurately, confidentially, and in accordance with company policies and quality standards.

You need these qualifications:

• College or University graduate.
• At least two years of relevant experience in quality assurance administration, supplier administration, compliance, document control, procurement support, or a similar position.
• Proficiency in MS Office and general computer literacy,
• Excellent command of the English language (written and verbal).
• Strong organisational and administrative skills.
• Excellent communication skills.
• Previous experience within the Company in an operational or administrative role (minimum 1–2 years preferred)

It would be nice if you have:

• Strong attention to detail and accuracy.
• Good understanding of company procedures and systems.
• Organised and structured approach to work.
• Ability to manage and maintain documentation effectively.
• Reliability and accountability.
• Ability to follow procedures and support compliance frameworks.
• Team-oriented mindset with willingness to support across functions.
• Proactive and able to handle multiple tasks.

What we offer:

• 13th Salary (pro-rated if a full year of service is not completed)
• Annual Performance Based Bonus, subject to company policy and eligibility. Eligibility requires successful completion of the six-month probation period within the calendar year in which the bonus is awarded.
• Financial Relief Program
• Continuous learning and development opportunities.
• 15 days of annual leave plus 15 days of paid sick leave.
• Modern workspace with excellent facilities.
• Exciting company activities, including team outings, corporate events and team-building activities.
• Wellness initiatives such as in-house nutritionist.
• A fast growing and vibrant company with amazing opportunities for career progression.
• Fun, friendly, and talented colleagues from around the world.