As our Accounts Payable Supervisor, you'll coach and lead a team of three AP while staying hands-on with full-cycle AP. You'll own the weekly payment run, build working relationships with vendors, help protect the company's cash flow, and report directly to the Controller.
What You'll Do
- Lead, coach, and develop a team of 3 AP, set priorities, clear roadblocks, and keep work accurate and on time
- Work side by side with your team; this is a working lead role that keeps you close to the day-to-day activities
- Own the weekly payment run: review the AP aging, decide what gets paid, and release payments by ACH, wire, check, and credit card
- Keep a high-volume invoice flow (200+ invoices a week) running smoothly, including 2- and 3-way matching for PO and non-PO invoices
- Manage new vendor setup and W-9 collection, and own year-end 1099 reporting
- Post daily auto-debits and credit card payments
- Reconcile vendor accounts end to end, including goods received not invoiced (GRNI)
- Be the go-to contact vendors rely on for clear, timely answers
- Analyze vendor accounts and negotiate extended payment terms
- Partner with Purchasing to resolve pricing discrepancies quickly and keep vendor relationships strong
- Assist in audits by preparing AP documentation and responding to requests
- Take on other projects and duties as assigned
What You Bring
- Proven experience leading, supervising, or mentoring others in an AP function
- Intermediate Excel skills
- A sharp eye for detail, paired with curiosity about how AP fits into the bigger picture
- Strong number sense: you're comfortable working with discounts, interest, percentages, and proportions
- Sound judgment and a knack for solving practical problems with several moving parts
- Clear communication, strong time management, and a calm, organized approach when deadlines are tight
- Enthusiasm for learning new systems and finding ways to make processes run better
- Must be detail oriented
Qualifications
- AP experience in a manufacturing environment
- Hands-on experience with Microsoft Dynamics or a similar ERP system
- 2-3 Years of Supervisory experience preferred
- 5+ years of relevant work experience (Bachelor's degree in Accounting preferred)
Work Environment
This is a fully on-site role at our Hayward, CA location, where you'll work closely with your team, Purchasing, and the Controller.
