Job Purpose:
The Office Administrator is responsible for ensuring efficient and smooth operation by managing a wide range of administrative tasks, including record-keeping, scheduling, and communication. They provide crucial support to staff, client and act as a central point for various office-related needs.
Duties:
- Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings
- Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations
- Maintain records and databases, perform data entry, and prepare reports
- Assist with event planning and coordination, including engagement activities and team building activities
- Assist with bookkeeping and billing
- Manage vendor relations, including ordering supplies, office needs etc.
- Provide excellent customer service to visitors and manage the reception area
- Ensure compliance with relevant legislation and regulations, such as those from Department of Labor and Employment (DOLE)
- Conduct workplace inspections to identify potential hazards and risks
- Monitor and ensure compliance with OSH standards and regulations
- Prepare reports on OSH performance and compliance
- Investigate accidents and incidents to determine root causes and prevent recurrence
- Other duties as assigned
Requirements/Skills/Qualifications:
- Graduate of a bachelor’s degree from an accredited university or college,
- Proficiency in Office Administration with 3 years’ experience
- Certified Occupational Safety and Health (OSH) Officer I II III
- Excellent communication and interpersonal skills
- Strong organizational skills and attention to detail
- Ability to learn new technologies and processes
- Ability to collaborate effectively with other team members
- Time management is a must, as most of the tasks given are deadline driven
- Working knowledge of MS Word, Excel, PowerPoint, SharePoint etc.
Preferred Skills/Qualifications:
- Capable of performing assigned tasks with little supervision
- Experience working in a multitask environment, taking directions from multiple staff
